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HomeMy WebLinkAbout2013-03-07 Council (Regular) Minutes COUNTY OF NEWELL 'j MINUTES OF Regular Council March 7, 2013 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, March 7, 2013 commencing at 10:08 a.m. MEMBERS B. de Jong, Deputy Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews M. Nesbitt J. Bulger A. Eastman L. Juss ABSENT: M. Douglass, Reeve STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development T. Green, Agricultural Fieldman M. Harbicht, Superintendent of Public Works K. Martin, Fire & Emergency Services Coordinator A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle 11 Former County of Newell Councillors 1. CALL TO ORDER Deputy Reeve B. de Jong called the meeting to order at 10:08 a.m. 2. EXCUSED FROM MEETING C-73/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Reeve M. Douglass be excused from the meeting. CDMOTION CARRIED Regular Council March 7,2013 3. ADOPTION OF MINUTES 111 a. Minutes - Council (February 21, 2013) C-74/13 MOVED BY COUNCILLOR L. JUSS that the February 21, 2013 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Deputy Reeve B. de Jong called for post agenda items. 5. ADOPTION OF AGENDA C-75/13 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as amended. MOTION CARRIED 7. BYLAWS a. Bylaw 1757-12 Road Closure & SALE (Portion of Road Plan 121 3100 - NW 28-18-14-W4) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-76/13 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1757-12, being a bylaw for the purpose of closing to public travel and SELLING the portion of road that is part of Road Plan 121 3100 in NW 28-18-14-W4, be given SECOND reading. MOTION CARRIED C-77/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1757-12 be given THIRD and FINAL reading. MOTION CARRIED c. Bylaw 1765-13 - 13 LUA 003 Ptn. of SW 28-19-14-W4 - Division 10 A -Agricultural District to RB - Rural Business District The Manager of Planning & Development provided background information Page 2 of 11 Regular Council March 7,2013 on this item and responded to questions from Council. Deputy Reeve B. de Jong asked how this development would fit in with the Highway 873 Access Management Study. The Manager of Planning & Development replied that the applicant had discussed his plans with Alberta Transportation prior to submitting his application. She also indicated that Alberta Transportation has provided a response to Council's concerns with the Highway 873 Access Management Plan, and this will be discussed further during the March 21, 2013 Council meeting. The Manager of Planning & Development responded to further questions from Council. C-78/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1765-13, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 20.4 acres (8.25 hectares) in SW 28-19-14-W4 from A - Agricultural District to RB - Rural Business District, be given FIRST reading. MOTION CARRIED d. Bylaw 1766-13 -Special Tax Levy The Assistant Administrator provided background information on this item and responded to questions from Council. C-79/13 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1766-13, being a bylaw to impose a special tax levy on lots within subdivisions that are receiving waterworks from the Eastern Irrigation District, be given FIRST reading. MOTION CARRIED C-80/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1766-13 be given SECOND reading. MOTION CARRIED C-81/13 MOVED BY COUNCILLOR I. SCHROEDER that consent be given for Bylaw 1766-13 to receive third reading this 7th day of March 2013. MOTION CARRIED UNANIMOUSLY C-82/13 MOVED BY COUNCILLOR C. AMULUNG that Bylaw 1766-13 be given THIRD and FINAL reading. MOTION CARRIED 8. AGRICULTURAL BUSINESS a. ASB Update The Agricultural Fieldman presented an update on the recent activities of the 9 P P Page 3 of 11 Regular Council March 7,2013 Agricultural Services Department. He reported that a new provincial rat • management plan has been received. He provided an update on the rabies vector control program, ASB tenders, and the construction of the registration building at Emerson Bridge Park. The Agricultural Fieldman responded to questions from Council. Councillor A. Eastman suggested that ASB consider purchasing a small tree mover and a wire roller to rent out to ratepayers. The Agricultural Fieldman replied that the wire roller has been included in the 2013 budget and that there are other businesses in the area that provide tree moving services. The Chief Administrative Officer provided information regarding a grant under the Growing Forward program that provides up to $5,000.00 in funding for farmers to be used towards connecting to the rural water distribution system. The Agricultural Fieldman noted that applicants must have an environmental farm plan and a water management plan. Discussion followed regarding promoting awareness of this program and the Agricultural Fieldman indicated that he would assist the Technical Manager. The Agricultural Fieldman provided an update on mowing at Lake Newell Resort. Deputy Reeve B. de Jong noted that one of the resolutions for the AAMDC Spring 2013 Convention deals with fusarium and asked the Agricultural Fieldman for his opinion. The Agricultural Fieldman indicated that, for the County of Newell, fusarium should be classified as a nuisance and managed. The Agricultural Fieldman responded to further questions from Council. • LEFT THE MEETING T. Green left the meeting at 10:39 a.m. 9. ADMINISTRATIVE BUSINESS d. Fire & Emergency Services Information Gathering Process The Assistant Administrator presented background information on this item. He requested approval to proceed with meeting with the communities and fire departments to better understand issues specific to their area and develop a proposal for the consistent delivery of services throughout the County. Following these meetings, it is the goal to have changes ready for consideration in 2014. The Assistant Administrator responded to questions from Council. C-83/13 MOVED BY COUNCILLOR M. NESBITT that the County of Newell extends an invitation to the County's partners to meet at the individual community level for the purpose of gathering and sharing information related to the provision of Fire & Emergency Services. MOTION CARRIED Page 4 of 11 amIIIIIMMourrearmer Regular Council March 7,2013 LEFT THE MEETING K. Martin left the meeting at 10:45 a.m. a. Appointment of Returning Officer The Assistant Administrator provided background information on this item and responded to questions from Council. C-84/13 MOVED BY COUNCILLOR A. EASTMAN that Susan Yokoyama be appointed as the Returning Officer for the County of Newell for the 2013 Local Authorities Election. MOTION CARRIED b. Grasslands Regional FCSS - 2013 Citizen of the Year/Junior Citizen of the Year& Proclamation of Volunteer Week Council was presented with background information on this item. C-85/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell hereby proclaims April 21-27, 2013 as "National Volunteer Week." MOTION CARRIED c. County of Newell Annual General Meeting Council discussed the details for the Annual General Meeting. Suggestions for presentation topics included the Patricia scale, the Growing Forward water program, the lagoon, drainage, and infrastructure master plan. Councillor A.M. Philipsen suggested that a representative from Dinosaur Provincial Park could be invited to talk about their summer programs. C-86/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the County of Newell Annual General Meeting will be held at the Community Hall in Patricia, AB on Tuesday, May 21, 2013 beginning at 7:00 p.m. MOTION CARRIED e. AAMDC Spring 2013 Convention - Resolutions Package Council was presented with the resolutions package for the AAMDC Spring 2013 Convention. Discussion followed on each of the resolutions and whether or not to support them during the convention. Page 5 of 11 Regular Council March 7,2013 1-13S Short Term Solid Manure Storage - Yes 2-13S Natural Resource Exploration -More information required 3-13S Assessment of Part & Component Replacement for Linear Property - More information required. The Chief Administrative Officer indicated that he would forward resolutions 3-13S and 4-13S to the County Assessor for their opinion. 4-13S Local Road Bridge Program - Yes 5-13S Including Rail in Alberta's 20-Year Strategic Capital Plan - More information required 6-13S Fusarium Graminearum -More information required 7-13S Property Tax Recovery Related to Land- More information required 8-13S Property Tax Recovery Related to Requisition - More information required f. Invitation to Attend & Vote at AGM for Jubilee & Genesis Reciprocal Insurance Exchange Programs The Assistant Administrator presented background information on this item and responded to questions from Council. C-87/13 MOVED BY COUNCILLOR L. JUSS that the Chief Administrative Officer be appointed as the representative for the County of Newell at the Jubilee and Genesis Reciprocal insurance Exchange Annual General Meetings to be held on Monday, March 18, 2013. MOTION CARRIED g. Cheques for Payment C-88/13 MOVED BY COUNCILLOR L. JUSS that cheque 174803 in the amount of $1,519,067.39 and cheque 174804 in the amount of $503,853.59 be APPROVED. MOTION CARRIED h. Cheque Register The Chief Administrative Officer responded to questions from Council. C-89/13 MOVED BY COUNCILLOR A. EASTMAN that the Cheque Register q be accepted. MOTION CARRIED CI) Page 6 of 11 Regular Council March 7,2013 C 10. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. LEFT THE MEETING Councillor J. Bulger left the meeting at 11:29 a.m. The Superintendent of Public Works responded to questions from Council. Further discussion on this item was postponed until later during this meeting. C-90/13 MOVED BY COUNCILLOR C. AMULUNG that we move into Public Hearings at 11:31 a.m. MOTION CARRIED ARRIVED AT MEETING Councillor J. Bulger returned at 11:31 a.m. 6. PUBLIC HEARINGS (COMMENCING AT 11:30 A.M.) a. Bylaw 1762-13 IMDP Amendment Deputy Reeve B. de Jong called the Public Hearing to order at 11:31 a.m. Deputy Reeve B. de Jong did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1762-13. The intent of this bylaw is to amend Inter-Municipal Development Plan (IMDP) Bylaw 1659-09 by making a series of amendments to references, numbering, ordering, and other grammatical issues in order to align the IMDP with Land Use Bylaw 1755-12. The Manager of Planning & Development provided background information on this item, indicating that a copy of the document had been circulated to adjacent landowners and affected agencies. The City of Brooks passed the amendment during their Council meeting on Monday, March 4, 2013. Page 7 of 11 Regular Council March 7,2013 There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C-91/13 MOVED BY COUNCILLOR L. JUSS that we move out of Public Hearings at 11:33 a.m. MOTION CARRIED 7. BYLAWS -CONTINUED b. Bylaw 1762-13 IMDP Amendment The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-92/13 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1762-13, being a bylaw to amend Bylaw 1656-09 (Intermunicipal Development Plan), be given SECOND reading. MOTION CARRIED C-93/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1762-13 be given THIRD and FINAL reading. MOTION CARRIED LEFT THE MEETING A. Wickert left the meeting at 11:35 a.m. 10. PUBLIC WORKS BUSINESS -CONTINUED a. Superintendent of Public Works Report-continued The Superintendent of Public Works responded to further questions from Council and provided an overview of the information provided regarding railway crossing signage on Township Road 17-2 and Old Highway 1. b. Utilities - NRSC Report The Utilities - NRSC Report was presented to Council. Page 8 of 11 Regular Council March 7,2013 0-94113 MOVED BY COUNCILLOR M. NESBITT that the Superintendent of Public Works report and the Utilities - NRSC report for February 2013 be APPROVED as presented. MOTION CARRIED 11. POST AGENDA ITEMS a. Garbage Pick Up Councillor L. Juss expressed concerns with garbage and large items such as old furniture being dumped on the side of the road and asked if the County could hire someone that would haul such items away when they are reported. The Superintendent of Public Works indicated that ASB will remove roadkill and Public Works will remove solid waste as it is reported or discovered. If bags of trash are found, Municipal Enforcement will try to locate the owner. Discussion followed regarding advertising this service to ratepayers. b. Southern Alberta Library Conference Councillor M. Nesbitt provided background information on this item. C-95/13 MOVED BY COUNCILLOR J. BULGER that Councillor M. Nesbitt be permitted to attend the Southern Alberta Library Conference on March 8-9, 2013 in Lethbridge, AB as a function of Council. MOTION CARRIED c. Municipal Government Act Review Sessions Councillor B. de Jong provided information regarding MGA Review Sessions being held throughout southern Alberta on March 26 & 27, 2013. He suggested that each Councillor attend a session of their choosing in addition to the follow up session to be held in Brooks. The Chief Administrative Officer indicated that he would forward the session information to Council. C-96/13 MOVED BY COUNCILLOR B. DE JONG that any Councillor be permitted to attend one Municipal Government Act Review Session on either March 26 or 27, 2013 as well as the session that will be held in Brooks, AB as a function of Council. MOTION CARRIED Q Page 9 of 11 Regular Council March 7,2013 d. Councillor Compensation Review Councillor A. Eastman requested updated mileage to the new facilities for each Councillor to be submitted at the March 21, 2013 Council meeting. a. Tender Award - Bridge File 13138 The Superintendent of Public Works requested that this item be removed from the Agenda. 12. INFORMATION ITEMS There were no information items to discuss at this meeting. 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. 410 14. IN CAMERA C-97/13 MOVED BY COUNCILLOR I. SCHROEDER that we move in camera at 11:49 a.m. to discuss a legal issue. MOTION CARRIED C-98/13 MOVED BY COUNCILLOR J. BULGER that we move out of camera at 12:20 p.m. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:20 p.m. and RECONVENED at 2:06 p.m. ARRIVED AT MEETING Eleven former Councillors of the County of Newell arrived at 2:06 p.m. The Attendance List is attached to and forms part of these minutes. Page 10 of 11 Regular Council March 7,2013 Deputy Reeve B. de Jong welcomed the former Councillors and introductions were made. He provided historical information on the current County of Newell building, which was built in 1966. The grand opening was held on August 5, 1966. Deputy Reeve B. de Jong reviewed the minutes of the first Council meeting held in this building on August 12, 1966, noting significant motions for the day. Councillor R. Andrews asked about the location of the previous County of Newell office. F. Mandeville replied that all administration for the County, the School Division, and Brooks was housed in one building. A. Peltzer indicated that it is the yellow building where the library is currently located. The former Councillors were invited to share some history of the County of Newell. 15. ADJOURN Being that the agenda matters have been concluded, the final Council meeting to be held in Council Chambers at 707 - 2nd Avenue East in Brooks, Alberta, was formally adjourned at 2:26 p.m. Signed this .I day of ,0( _L , 2013 Agagiji- Reeve C•F dministrator C Page 11 of 11