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HomeMy WebLinkAbout2013-02-07 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF Regular Council February 7, 2013 The regular Council Meeting of the County of Newell was held in the County Office at Brooks, AB on Thursday, February 7, 2013 commencing at 10:29 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews M. Nesbitt J. Bulger A. Eastman L. Juss ABSENT: B. de Jong STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wickert, Manager of Planning & Development D. Horvath, County Planner- ORRSC T. Green, Agricultural Fieldman H. White, Assistant Agricultural Fieldman M. Harbicht, Superintendent of Public Works T. Schroeder, Assistant Superintendent of Public Works G. Tiffin, Manager of Engineering Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: R. Havinga, Newell Regional Services Corporation 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:29 a.m. 2. EXCUSED FROM MEETING C-35/13 MOVED BY COUNCILLOR I. SCHROEDER that Councillor B. de Jong be excused from the meeting. MOTION CARRIED Regular Council February 7,2013 3. ADOPTION OF MINUTES a. Minutes - Council (January 21, 2013) C-36/13 MOVED BY COUNCILLOR A. EASTMAN that the January 21, 2013 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-37/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the agenda be adopted as presented. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS a. Bassano IMDP - Request to Amend Timeline Council was presented with a letter from the Oldman River Regional Services Commission requesting that the start of the Intermunicipal Development Plan Project between the Town of Bassano and the County of Newell be delayed until November 2013. The County Planner responded to questions from Council, indicating that the same letter has been submitted to the Town of Bassano. C-38/13 MOVED BY COUNCILLOR C. AMULUNG that the Council of the County of Newell approves the request to delay the start of the preparation of the Intermunicipal Development Plan between the County of Newell and the Town of Bassano until after the 2013 municipal elections provided that the Council of the Town of Bassano also approves the request. MOTION CARRIED b. Road Closure -Approval to Proceed The Manager of Planning & Development presented background information 0 on this item and responded to questions from Council. Page 2 of 10 Regular Council February 7,2013 C ARRIVED AT MEETING T. Green and H. White arrived at 10:36 a.m. Councillor C. Amulung provided further background information on this item. C-39/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that we proceed with the process for closing and LEASING the road right of way between SE 31-14-12-W4 & SW 32-14-12-W4 and between NE 30-14-12-W4 & NW 29-14-12-W4. MOTION CARRIED 8. AGRICULTURAL BUSINESS a. ASB Update The Agricultural Fieldman presented an update on the recent activities of the Agricultural Services Department and responded to question from Council. He reported that he would be submitting registrations for the ASB Summer Tour and asked Council to let him know if they planned to attend. He also gave an overview of plans to create door hangers for the City of Brooks weed inspection program. Council was given the opportunity to ask questions. b. Policy Review -2013-PAG-031 (Emerson Bridge Park) The Assistant Agricultural Fieldman presented background information on this item and gave an overview to the amendments that had been made to the policy. She indicated that they would like to eliminate the reservation system, as they do not have enough staff to be able to effectively monitor reservations. Discussion followed regarding how to make campers aware how many spots remain vacant before they travel. The Agricultural Fieldman provided further information regarding issues with the reservation system, indicating that campers will sometimes reserve sites and not show up. The Chief Administrative Officer asked what controls are in place to ensure the campground manager is submitting the correct amount of cash. The Assistant Agricultural Fieldman indicated that the fees collected are counted and the reservations sheet signed by the campground manager and an ASB staff member. Discussion followed and Reeve M. Douglass suggested changes to the text on the self-registration envelope. The Agricultural Fieldman suggested that they may revisit the reservations system in the future when the County is able to accept credit card payments. C-40/13 MOVED BY COUNCILLOR L. JUSS that Policy 2013-PAG-031 (Emerson Bridge Page 3of10 Regular Council February 7,2013 Park) be adopted as presented. MOTION CARRIED LEFT THE MEETING T. Green and H. White left the meeting at 10:58 a.m. 9. ADMINISTRATIVE BUSINESS -CONTINUED c. Funding Request - Public Reserve (Newell Sailing Club) Council was presented with background information on this item. C-41/13 MOVED BY COUNCILLOR M. NESBITT that the funding request from the Newell Sailing Club for enhancements to the facility at Kinbrook Island Provincial Park be APPROVED in the amount of $6,508.00 through the Public Reserve Trust. MOTION CARRIED d. Meeting with Eastern Irrigation District (2013-03-07) The Chief Administrative Officer provided background information on this item and responded to questions from Council. The meeting will begin in Council Chambers at 4:00 p.m. following the March 7, 2013 Council meeting and dinner will be provided. Reeve M. Douglass, Councillor A.M. Philipsen, and Councillor M. Nesbitt indicated that they would not be attending. Council suggested agenda items, including an update on the County/EID Drainage Partnership, an update on the Duchess Indoor Soccer Society facility, a formal thank you for their work on the water license process, possible expansion at the Rolling Hills Reservoir campground, Highway 873 paving, and an update on Crawling Valley. e. AAMDC Spring 2013 Convention Council discussed details related to the upcoming AAMDC Spring 2013 Convention. f. Cheque Register The Assistant Administrator responded to questions from Council. • u\gi Page 4 of 10 Regular Council February 7,2013 C-42/13 MOVED BY COUNCILLOR A. EASTMAN that the Cheque Register be accepted. MOTION CARRIED 7. BYLAWS b. Bylaw 1762-13 - IMDP Amendment The County Planner provided background information on this item, outlining the text amendments and an update to the truck route bypass map that have been made. The same amendment received first reading from the City of Brooks. Council was given the opportunity to ask questions. C-43/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1762-13, being a bylaw to amend Bylaw 1755-12 (Intermunicipal Development Plan), be given FIRST reading. MOTION CARRIED ARRIVED AT MEETING M. Harbicht arrived at 11:23 a.m. 10. PUBLIC WORKS BUSINESS a. Superintendent of Public Works Report The Superintendent of Public Works presented his report to Council, giving an overview of the highlights. The Superintendent of Public Works responded to questions from Council regarding culverts creating dips in paved roads and a pedestal in the road allowance on Silver Sage Road east of Highway 873. C-44/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move into Public Hearings at 11:31 a.m. MOTION CARRIED C Page 5 of 10 ,J Regular Council February 7,2013 6. PUBLIC HEARINGS a. Bylaw 1761-13 -Amendment to Municipal Development Plan Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1761-13. The intent of this bylaw is to is to amend Municipal Development Plan Bylaw 1705-10 by including policies that address the protection of future transportation routes and providing policies to acquire lands for necessary right-of-ways for future road upgrades. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and affected agencies. The proposed bylaw was also reviewed by the Intermunicipal Development Plan Committee. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. • Council was given the opportunity to ask questions. C-45/13 MOVED BY COUNCILLOR A. EASTMAN that we move out of Public Hearings at 11:32 a.m. MOTION CARRIED 7. BYLAWS -CONTINUED a. Bylaw 1761-13 -Amendment to Municipal Development Plan The County Planner provided background information on this item and responded to questions from Council. C-46/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1761-13, being a bylaw to amend Bylaw 1705-10 (Municipal Development Plan), be given SECOND reading. MOTION CARRIED 0 Page 6 of 10 Regular Council February 7,2013 C C-47/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1761-13 be given THIRD and FINAL reading. MOTION CARRIED 14. IN CAMERA C-48/13 MOVED BY COUNCILLOR M. NESBITT that we move in camera at 11:34 a.m. to discuss a land issue. MOTION CARRIED C-49/13 MOVED BY COUNCILLOR A. EASTMAN that we move out of camera at 12:15 p.m. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:15 p.m. and RECONVENED at 1:04 p.m. ARRIVED AT MEETING T. Schroeder, G. Tiffin, and R. Havinga arrived at 1:04 p.m. 10. PUBLIC WORKS BUSINESS - CONTINUED b. Utilities - NRSC Report R. Havinga presented the Utilities - NRSC Report to Council, giving an overview of the highlights. He also provided information regarding operator certification, as he had attended a workshop regarding the curriculum where they had discussed including operator certification in the apprenticeship program. R. Havinga responded to questions from Council. LEFT THE MEETING R. Havinga left the meeting at 1:17 p.m. C-50/13 MOVED BY COUNCILLOR C. AMULUNG that the Superintendent of Public Works report and the Utilities - NRSC Report for January 2013 be APPROVED as presented. i MOTION CARRIED Page 7 of 10 Regular Council February 7,2013 c. Policy Review 2013-PPW-052 (Dust Abatement Program - Non- Residential) &2013-PPW-053 (Dust Abatement Program - Residential) The Assistant Superintendent of Public Works presented background information on this item and responded to questions from Council. C-51/13 MOVED BY COUNCILLOR A. EASTMAN that policy 2013-PPW-052 (Dust Abatement Program - Non-Residential) and policy 2013-PPW-053 (Dust Abatement Program - Residential) be adopted as presented. MOTION CARRIED d. 2013 Non-Residential Dust Abatement Program The Assistant Superintendent of Public Works presented background information on this item and responded to questions from Council. C-52/13 MOVED BY COUNCILLOR C. AMULUNG that the 2013 Non-Residential Dust Abatement Program be APPROVED. MOTION CARRIED e. Local Road Bridge Program Survey The Technical Manager presented background information on this item and responded to questions from Council. He provided an overview of the ten major changes that the AAMDC is requesting feedback on by March 1, 2013. Discussion followed and Council requested time to review the information before completing the survey. This item will be brought back to the February 21, 2013 Council meeting. 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS a. Mini Bus Monthly Report(December 2012) This item was accepted as information. Page 8 of 10 Regular Council February 7,2013 b. ATCO Electric - Eastern Alberta Transmission Line Project Update (January 2013) (Center Table) This item was accepted as information. c. ATCO Electric - Eastern Alberta DC Transmission Line - Minor Route Adjustment (Center Table) This item was accepted as information. 14. IN CAMERA-CONTINUED C-53/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move in camera at 1:41 p.m. to discuss a land issue. MOTION CARRIED C-54/13 MOVED BY COUNCILLOR J. BULGER that we move out of camera at 2:40 p.m. MOTION CARRIED C-55/13 MOVED BY COUNCILLOR M. NESBITT that Councillor A. Eastman be permitted to attend the Water, Agriculture & the Environment Conference in Lethbridge, AB on April 16-17, 2013 as a function of Council. MOTION CARRIED 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Councillor A.M. Philipsen requested an update on the insurance claim for the Duchess Indoor Soccer Arena. The Chief Administrative Officer advised that Northern Property Appraisals has a code review completed for the building and they have confirmed with Western Archrib that they can provide a similar frame structure for the arena portion. The appraisers are in the process of assembling the drawings and other documents to permit quantifying the reconstruction of the arena and attached structures. The appraisers are hoping to have the package available by mid-February. C i Page 9 of 10 Regular Council February 7,2013 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:47 p.m. Signed this 2-( day of r , 2013 1 Reeve"-4" • Ku ty Administrator 0 Page 10 of 10