HomeMy WebLinkAbout2013-04-11 Council (Regular) Minutes COUNTY OF NEWELL
MINUTES OF Regular Council
April 11, 2013
The regular Council Meeting of the County of Newell was held in the County
Office on Thursday, April 11, 2013 commencing at 10:02 a.m.
MEMBERS B. de Jong, Deputy Reeve
PRESENT:
COUNCILLORS: C. Amulung
A.M. Phillipsen
R. Andrews
M. Nesbitt
J. Bulger
A. Eastman
L. Juss
ABSENT: M. Douglass, Reeve
I. Schroeder
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Assistant Administrator
M. Fenske, Manager of Finance
A. Wickert, Manager of Planning & Development
D. Horvath, County Planner- ORRSC
S. Croil, Planner- ORRSC
T. Green, Agricultural Fieldman
M. Harbicht, Superintendent of Public Works
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: M. DeBlois, KPMG LLP
R. Havinga, Newell Regional Services Corporation
G. Johnson, Applicant- 13 LUA 003
1. CALL TO ORDER
Deputy Reeve B. de Jong called the meeting to order at 10:02 a.m.
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April 11,2013
2. EXCUSED FROM MEETING
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C-114/13 MOVED BY COUNCILLOR C. AMULUNG that Reeve M. Douglass and
Councillor I. Schroeder be excused from the meeting.
MOTION CARRIED
3. ADOPTION OF MINUTES
a. Minutes -Council (March 21, 2013)
C-115/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the March 21, 2013 Council
Meeting minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Deputy Reeve B. de Jong called for post agenda items.
5. ADOPTION OF AGENDA •
C-116/13 MOVED BY COUNCILLOR A. EASTMAN that the agenda be adopted as
amended.
MOTION CARRIED
10. ADMINISTRATIVE BUSINESS
b. Policy Review -2013-PLG-014 (Councillor Compensation & Expenses)
The Assistant Administrator presented background information on this item
and responded to questions from Council. Discussion followed regarding
how to determine wait time and travel time between meetings. Councillor
A. Eastman responded to questions from Council.
C-117/13 MOVED BY COUNCILLOR J. BULGER that Policy 2013-PLG-014 (Councillor
Compensation & Expenses) be adopted as presented.
MOTION CARRIED
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c. Request for Sponsorship - Global Village Radio Show
Council was presented with a request for continued sponsorship of the Global
Village Radio Show and additional support for a television show. Discussion
followed regarding the request and the possibility of Economic Development
supporting the broadcasts.
ARRIVED AT MEETING
M. DeBlois and M. Fenske arrived at 10:17 a.m.
Councillor C. Amulung suggested that more information may be required.
C-118/13 MOVED BY COUNCILLOR L. JUSS that the County of Newell purchase a
sponsorship for the Global Village Radio Program in the amount of $2,000.00
with funding from the Public Relations account.
C-119/13 MOVED BY COUNCILLOR C. AMULUNG that Motion C-118/13 be TABLED for
further information.
MOTION DEFEATED
Discussion continued on this item.
Vote on Motion C-118/13 - MOTION CARRIED
8. DELEGATIONS
a. KPMG LLP - Presentation of Audited Financial Statements
M. DeBlois presented Council with the 2012 Year End Financial Statements.
He gave an overview of the statements, indicating that there were no
significant deficiencies identified, and provided an explanation of the new
standards issued. He noted that, with contaminated sites, remediation must
be accrued even if the remediation work will not be completed in the short
term, and suggested that this be incorporated into the enterprise risk
management model. He also suggested the establishment of an audit
committee, which would oversee the audit and provide a forum for the
auditors and management to discuss issues. A review of accounting policies
used by management found them to be appropriate and neutral. M. DeBlois
highlighted some key numbers on the financial statements, including the
statement of financial position, financial liabilities, non-financial assets, and
accumulated surplus. He noted that the statement of financial activities is
consistent with previous years.
Council was given the opportunity to ask questions. M. De lois and
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M. Fenske responded to questions from Council.
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C-120/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the 2012 Year End Audited
Financial Statements for the period ending December 31, 2012 be accepted as
presented.
MOTION CARRIED
LEFT THE MEETING
M. DeBlois and M. Fenske left the meeting at 10:39 a.m.
10. ADMINISTRATIVE BUSINESS -CONTINUED
d. Seniors Outreach Society - Request for Funding & Proclamation of
Seniors'Week(June 3-9, 2013)
Council was presented with background information on this item.
C-121/13 MOVED BY COUNCILLOR M. NESBITT that the County of Newell hereby
proclaims June 3-9, 2013 as Seniors' Week and provides funding in the amount
of $1,000.00 for the Seniors Outreach Dinner with funding from the Charitable •
Grants & Donations account.
MOTION CARRIED
e. Cheques for Payment
The Assistant Administrator responded to questions from Council.
C-122/13 MOVED BY COUNCILLOR A. EASTMAN that Cheque 175056 in the amount of
$530,713.27 be APPROVED.
MOTION CARRIED
ARRIVED AT MEETING
T. Green arrived at 10:40 a.m.
f. Cheque Register
The Assistant Administrator responded to questions from Council.
C-123/13 MOVED BY COUNCILLOR M. NESBITT that the Cheque Register be accepted.
MOTION CARRIED
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9. AGRICULTURAL BUSINESS
a. ASB Update
The Agricultural Fieldman presented an update on the recent activities of the
Agricultural Services Department. Landscaping for the new facilities will
begin shortly. He noted that a letter has been received from the province
regarding 4-5 more weeds to watch out for this year, The ASB will be working
on promoting thistle control and equipment rentals. The Agricultural
Fieldman responded to questions from Council.
LEFT THE MEETING
T. Green left the meeting at 10:47 a.m.
11. PUBLIC WORKS BUSINESS
a. Superintendent of Public Works Report
The Superintendent of Public Works presented his report to Council, giving
an overview of the highlights. He pointed out an error in his report, indicating
that it should refer to Rolling Hills Wastewater rather than Scandia. He also
provided information regarding permits issued. Council was given the
opportunity to ask questions.
ARRIVED AT MEETING
G. Johnson arrived at 11:00 a.m.
The Superintendent of Public Works responded to questions from Council
regarding culverts installed.
ARRIVED AT MEETING
R. Havinga arrived at 11:01 a.m.
b. Utilities - NRSC Report
R. Havinga presented the Utilities-NRSC Report to Council, giving an
overview of the highlights. Council was given the opportunity to ask
questions. Councillor A. Eastman asked if Rosemary would receive water at
the same time as Bassano. R. Havinga replied that Rosemary should be
connected to the system once the water treatment plant has been
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decommissioned. Councillor M. Nesbitt asked about the signage with
emergency contact information on the Lake Newell Resort water treatment
plant. R. Havinga indicated that these signs would be installed on the
weekend. He also explained some issues with the phone system that have
since been resolved. Councillor M. Nesbitt expressed concerns with a recent
event involving a pipeline break while a cabin was being removed at Lake
Newell Resort. She asked if them was any way to bill the cost of the wasted
water to the cabin owner, noting that the cabin did not have a water meter
installed. R. Havinga replied that they could estimate the amount of water
that escaped. He indicated that he would discuss this matter further with the
Assistant Administrator.
LEFT THE MEETING
Councillor L. Juss left the meeting at 11:13 a.m.
R. Havinga responded to further questions from Council.
C-124/13 MOVED BY COUNCILLOR A. EASTMAN that the Superintendent of Public
Works report and the Utilities-NRSC Report for March 2013 be APPROVED as
presented.
MOTION CARRIED
LEFT THE MEETING •
R. Havinga left the meeting at 11:15 a.m.
c. Tender Award - Bridge File 13138
The Superintendent of Public Works presented background information on
this item and responded to questions from Council.
ARRIVED AT MEETING
A. Wickert, D. Horvath, and S. Croil arrived at 11:16 a.m.
C-125/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council accepts the tender as
submitted and awards the Bridge File 13138 Replacement project to Brooks
Asphalt & Aggregate for the tendered price of$373,930.00 including engineering
and contingencies.
MOTION CARRIED
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LEFT THE MEETING
M. Harbicht left the meeting at 11:16 a.m.
ARRIVED AT MEETING
Councillor L. Juss returned at 11:20 a.m.
7. BYLAWS
c. Bylaw 1767-13 Tax Rates (2013)
The Assistant Administrator provided background information on this item
and responded to questions from Council.
C-126/13 MOVED BY COUNCILLOR C. AMULUNG that Bylaw 1767-13, being a bylaw to
authorize the rates of taxation for various purposes in the year 2013, be given
SECOND reading.
MOTION CARRIED
C-127/13 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1767-13 be given THIRD
and FINAL reading.
MOTION CARRIED
d. Bylaw 1768-13 - 13 LUA 004
Ptn. of SE 3-20-14-W4 - Division 8
A-Agricultural District to SLA-Single Lot Agricultural District
The County Planner provided background information on this item and
responded to questions from Council.
C-128/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1768-13, being a bylaw to
amend Land Use Bylaw 1755-12 by redesignating approximately 6.76 acres
(2.735 hectares) in SE 3-20-14-W4 from A - Agricultural District to SLA - Single
Lot Agricultural District, be given FIRST reading.
MOTION CARRIED
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10. ADMINISTRATIVE BUSINESS -CONTINUED
a. Road Closure -Approval to Proceed
The Manager of Planning & Development provided background information
on this item and responded to questions from Council.
C-129/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that we proceed with the process
for closing and LEASING the road right of way between SE 15-19-13-W4 and
NW 10-19-13-W4.
MOTION CARRIED
12. POST AGENDA ITEMS
a. Recognition Night (April 20, 2013)
Councillor M. Nesbitt reminded Council about the upcoming County of Newell
Recognition Night and requested assistance with some tasks. Councillor
A.M. Philipsen will assist with the distribution of recognition gifts and door
prizes. Deputy Reeve B. de Jong will emcee the event and pick up flowers •
and balloons for the event. Councillor M. Nesbitt indicated that the Brooks
Fire Department would be providing the designated driver service. She also
requested that Council members volunteer to greet attendees at the door and
hand out tickets.
C-130/13 MOVED BY COUNCILLOR A. EASTMAN that we move into Public Hearings at
11:30 a.m.
MOTION CARRIED
6. PUBLIC HEARINGS (COMMENCING AT 11:30 A.M.)
a. Bylaw 1763-13 Road Closure & LEASE
(Between SE 31 & SW 32-14-12-W4 and Between NE 30 &
NW 29-14-12-W4)
Deputy Reeve B. de Jong called the Public Hearing to order at 11:30 a.m.
Deputy Reeve B. de Jong reviewed the procedures that would be followed for
the hearing.
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The Manager of Planning & Development stated that the intent of the Public
Hearing is to hear representations on Bylaw 1763-13. The intent of this bylaw
is to close and LEASE that portion of road adjacent to the eastern boundary
of SE 31 & NE 30-14-12-W4.
The Manager of Planning & Development provided background information
on this item, indicating that a copy of the document had been circulated to all
adjacent landowners as well as a list of affected agencies. Responses have
been received from all of the required referral agencies. No responses were
received from adjacent landowners.
There were no persons in attendance speaking either in favor of or in
opposition to the proposed bylaw.
Council was given the opportunity to ask questions. The Manager of Planning
& Development responded to questions from Council.
b. Bylaw 1765-13 - 13 LUA 003
Ptn. of SW 28-19-14-W4 - Division 10
A-Agricultural District to RB - Rural Business District
Deputy Reeve B. de Jong called the Public Hearing to order at 11:35 a.m.
Deputy Reeve B. de Jong did not review the procedures that would be
followed for the hearing as there were no new persons in attendance.
The County Planner stated that the intent of the Public Hearing is to hear
representations on Bylaw 1765-13. The intent of this bylaw is to is to amend
Land Use Bylaw 1755-12 by rezoning approximately 20.4 acres
(8.25 hectares) in SW 28-19-14-W4 from A -Agricultural District to RB - Rural
Business District.
The County Planner provided background information on this item indicating
that a copy of the document had been circulated to adjacent landowners and
affected agencies. No responses have been received.
There were no persons in attendance speaking in opposition to the proposed
bylaw. The Applicant provided background information and responded to
questions from Council.
C-131/13 MOVED BY COUNCILLOR R. ANDREWS that we move out of Public Hearings
at 11:38 a.m.
MOTIO CARRIED
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7. BYLAWS -CONTINUED
a. Bylaw 1763-13 Road Closure & LEASE
(Between SE &SW 32-14-12-W4 and Between NE 30 & NW 29-14-12-W4)
The Manager of Planning & Development provided background information
on this item and responded to questions from Council.
C-132/13 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1763-13, being a bylaw for
the purpose of closing to public travel and LEASING that portion of road adjacent
to the eastern boundary of SE 31 & NE 30-14-12-W4, be given FIRST reading.
MOTION CARRIED
b. Bylaw 1765-13 - 13 LUA 003
Ptn. of SW 28-19-14-W4 - Division 10
A -Agricultural District to RB - Rural Business District
The County Planner provided background information on this item and
responded to questions from Council.
C-133/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1765-13, being a bylaw •
to amend Land Use Bylaw 1755-12 by redesignating approximately 20.4 acres
(8.25 hectares) in SW 28-19-14-W4 from A - Agricultural District to RB - Rural
Business District, be given SECOND reading.
MOTION CARRIED
C-134/13 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1765-13 be given THIRD
and FINAL reading.
MOTION CARRIED
LEFT THE MEETING
A. Wickert, D. Horvath, S. Croil, and G. Johnson left the meeting at 11:40 a.m.
13. INFORMATION ITEMS
There were no information items to discuss at this meeting.
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14. Q UESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
15. IN CAMERA
C-135/13 MOVED BY COUNCILLOR L. JUSS that we move in camera at 11:40 a.m. to
discuss a legal issue and a labour issue.
MOTION CARRIED
C-136/13 MOVED BY COUNCILLOR J. BULGER that we move out of camera at
12:11 p.m.
MOTION CARRIED
16. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at
12:16 p.m. /4
Signed this o?� day of -r-� ( , 2013
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Reeve
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