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HomeMy WebLinkAbout2013-09-19 Council (Regular) Minutes COUNTY OF NEWELL MINUtES OF Regular Council September 19, 2013 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, September 19, 2013 commencing at 10:42 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung I. Schroeder A.M. Phillipsen R. Andrews J. Bulger A. Eastman B. de Jong L. Juss ABSENT: M. Nesbitt STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Assistant Administrator A. Wicked, Manager of Planning & Development G. Scott, County Planner - ORRSC T. Green, Agricultural Fieldman G. Tiffin, Technical Manager M. Gietz, Economic Development Coordinator A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:42 a.m. 2. EXCUSED FROM MEETING C-281/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor M. Nesbitt be excused from the meeting. MOTION CARRIED \te Regular Council September 19,2013 3. ADOPTION OF MINUTES a. Minutes - Council (September 5, 2013) C-282/13 MOVED BY COUNCILLOR I. SCHROEDER that the September 5, 2013 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-283/13 MOVED BY COUNCILLOR B. DE JONG that the agenda be adopted as amended. MOTION CARRIED 6. BYLAWS a. Bylaw 1773-13 - 13 LUA 006 SE 36-19-14-W4 - Division 10 A - Agricultural District to SLA - Single Lot Agricultural District The County Planner provided background information on this item and responded to questions from Council. C-284/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1773-13, being a bylaw to amend Land Use Bylaw 1755-12 by redesignating approximately 4.84 acres (1.96 hectares) in SE 36-19-14-W4 from A - Agricultural District to SLA - Single Lot Agricultural District, be given FIRST reading. MOTION CARRIED b. Bylaw 1774-13 - Rescinding Village of Tilley Bylaws The Assistant Administrator presented background information on this item and responded to questions from Council. ° - Page 2 of 10 Regular Council September 19,2013 C-285/13 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1774-13, being a bylaw to rescind the bylaws of the former Village of Tilley, be given FIRST reading. MOTION CARRIED C-286/13 MOVED BY COUNCILLOR A. EASTMAN that Bylaw 1774-13 be given SECOND reading. MOTION CARRIED C-287/13 MOVED BY COUNCILLOR C. AMULUNG that consent be given for Bylaw 1774-13 to receive third reading this 19th day of September, 2013. MOTION CARRIED UNANIMOUSLY C-288/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Bylaw 1774-13 be given THIRD and FINAL reading. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS a. Road Closure - Approval to Proceed The Manager of Planning & Development presented background information on this item and responded to questions from Council. C-289/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that we proceed with the process for closing and LEASING the road right of way between NE 9-21-13-W4 and NW 10-21-13-W4. MOTION CARRIED LEFT THE MEETING A. Wickert and G. Scott left the meeting at 10:49 a.m. 7. AGRICULTURAL BUSINESS a. Agricultural Fieldman's Report (September 2013) The Agricultural Fieldman presented his report for September 2013, giving an overview of the highlights. Council was given the opportunity to ask questions. Councillor B. de Jong asked about the costs to clean up Emerson Bridge Park after the flooding and if a claim for insurance or disaster relief funding was possible. The Agricultural Fieldman indicated that the Assistant Page 3of10 \�k Regular Council September 19,2013 Administrator had provided information regarding Disaster Relief funding. The cleanup costs are significant for the Emerson Bridge Park Budget, but not so high that they affect the overall ASB budget. The Agricultural Fieldman responded to further questions regarding the ASB Grant. b. Approval of Coyote Control Incentive Program The Agricultural Fieldman presented background information on this item and responded to questions from Council. C-290/13 MOVED BY COUNCILLOR R. ANDREWS that we continue with the Coyote Control Incentive Program as in previous years and that Policy 2013-PAG-024 be adopted as presented. MOTION CARRIED c. Policy Review - 2012-PAG-001 (Shelterbelt Program) The Agricultural Fieldman presented background information on this item, indicating that there were several options available if Council decided to proceed with the program. He explained the differences between the County's shelterbelt program and the services offered by the Eastern Irrigation District's Partners in Habitat Development (PHD) program, indicating that they usually work together for large-scale planting projects. The Agricultural Fieldman responded to questions from Council. Discussion followed regarding whether or not to make the landowner pay for all or part of the cost of the seedlings. C-291/13 MOVED BY COUNCILLOR R. ANDREWS that Policy 2013-PAG-001 be ADOPTED with the following amendment: Ratepayers will be responsible for the cost of the tree seedlings and shipping. MOTION CARRIED a. Agricultural Fieldman's Report (September 2013) - continued C-292/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the Agricultural Fieldman's Report be accepted as presented. MOTION CARRIED LEFT THE MEETING T. Green left the meeting at 11:17 a.m. I Page 4 of 10 v l Regular Council September 19,2013 8. ADMINISTRATIVE BUSINESS - CONTINUED b. Rolling Hills Golf Club - Land Lease Agreement The Assistant Administrator presented background information on this item, outlining the amendments that have been made to the lease agreement. Council was given the opportunity to ask questions. C-293/13 MOVED BY COUNCILLOR C. AMULUNG that we APPROVE the proposed amendments to the lease agreement with the Rolling Hills Golf & Country Club. MOTION CARRIED c. Bow River Basin Council - Request for Donation Council was presented with a request for a donation from the Bow River Basin Council. Discussion followed regarding whether or not the funding was used for administrative costs as well as projects. C-294/13 MOVED BY COUNCILLOR A. EASTMAN that the County of Newell supports this request from the Bow River Basin Council and APPROVES funding in the amount of $2,000.00 for 2014 and that a letter be sent requesting a financial statement and/or budget document to be sent with subsequent requests. MOTION CARRIED d. County Newsletter Review (September/October 2013) Council reviewed the proposed newsletter for September/October 2013 and suggested amendments. LEFT THE MEETING Councillor J. Bulger left the meeting at 11:24 a.m. e. Councillor Payment Sheets (July 2013) C-295/13 MOVED BY COUNCILLOR I. SCHROEDER that the July 2013 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED (� Page 5of10 � \/ 1l Regular Council September 19,2013 f. Councillor Payment Sheets (August 2013) C-296/13 MOVED BY COUNCILLOR L. JUSS that the August 2013 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED g. Tilley Library The Assistant Administrator presented background information on this item and responded to questions from Council. ARRIVED AT MEETING Councillor J. Bulger returned at 11:26 a.m. C-297/13 MOVED BY COUNCILLOR B. DE JONG that Council APPROVES the transfer of assets from the former Tilley Library Board to the County of Newell Municipal Library Board. MOTION CARRIED i. New Council Orientation & 2014 Budget Review Meeting Dates The Assistant Administrator presented background information on this item and responded to questions from Council. ARRIVED AT MEETING M. Gietz arrived at 11:28 a.m. He indicated that, though intended primarily for the new Councillors, all Councillors are welcome to attend the orientation session on October 23, 2013, which will begin at 9:00 a.m. The Organizational Meeting has been scheduled for October 24, 2013 at 9:00 a.m. Council indicated that preliminary budget meetings should be held on November 18 & 19, 2013 with a subsequent budget meeting to be held on December 9, 2013. All budget meetings will begin at 9:00 a.m. j. Payment Register (August 27 - September 12, 2013) The Assistant Administrator and Chief Administrative Officer responded to questions from Council. OVOCI Page 6 of 10 Regular Council September 19,2013 C-298/13 MOVED BY COUNCILLOR B. DE JONG that the Payment Register be accepted. MOTION CARRIED ARRIVED AT MEETING G. Tiffin arrived at 11:38 a.m. h. Collaborative Tourism Visioning & Action Plan The Economic Development Coordinator presented background information on this item and responded to questions from Council. The draft Action Plan Executive Summary was provided for information. C-299/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council authorizes the County of Newell to participate in an application for the Collaborative Tourism Visioning & Action Plan Project: City of Brooks, County of Newell, Town of Bassano, and the Villages of Rosemary and Duchess submitted by the City of Brooks under the Regional Collaboration component of the Regional Collaboration Program; further, that the County of Newell, a participant, agrees to abide by the terms of the conditional Grant Agreement, governing the purpose and use of the grant funds. MOTION CARRIED The Economic Development Coordinator indicated that the Newell Regional Economic Development Initiative was also preparing an application for funding under the Regional Collaboration Grant Program for the installation of internet capable kiosks and other devices in local restaurants and hotels that would provide information to visitors. C-300/13 MOVED BY COUNCILLOR A. EASTMAN that the County of Newell provides a letter in support of the Newell Regional Economic Development Initiative application to the Regional Collaboration Grant program. MOTION CARRIED LEFT THE MEETING M. Gietz left the meeting at 11:43 a.m. 9. PUBLIC WORKS BUSINESS a. 10 Year Paving Program The Technical Manager presented background information on this item, \ Page 7 of 10 , � �� Regular Council September 19,2013 indicating that he had updated the list of roads on the web site based on the availability of reserve funding to complete the projects. The priority of paving projects remains the same, but roads that will not be completed in the next ten years are listed as 'future.' The Technical Manager responded to questions from Council. Discussion followed regarding the importance of reviewing this list of proposed paving projects on a regular basis. Councillor A.M. Philipsen asked how to address safety concerns on secondary highways. The Technical Manager suggested that Alberta Transportation be made aware of any safety issues with their roads. Councillor R. Andrews also suggested the Safe Communities Committee, as they have regular contact with the RCMP and a road safety liaison. Council suggested that the 10 Year Paving Program be placed on the Council agenda following the election so that new Councillors can be made aware and be allowed to provide feedback. LEFT THE MEETING G. Tiffin left the meeting at 11:58 a.m. 10. COMMITTEE REPORTS a. Newell Regional Solid Waste Management Authority/Newell Recycling Association Councillor B. de Jong provided a written report on his attendance at the Alberta CARE conference. LUNCH Council RECESSED at 12:01 p.m. and RECONVENED at 12:43 p.m. 10. COMMITTEE REPORTS - CONTINUED b. Grasslands Regional FCSS Councillor C. Amulung indicated a new representative for the Brooks area has been appointed to the board. He provided an explanation of the Regional Transportation Review, indicating that a workshop will be held in October to determine some practical solutions. The City of Brooks is proceeding with the Regional Collaboration Grant application. ARRIVED AT MEETING Councillor L. Juss arrived at 12:45 p.m. Page 8 of 10 Regular Council September 19,2013 c. Safe Communities Committee Councillor R. Andrews reported that a Safe Communities Coordinator has been hired. d. 9-1-1 Committee Reeve M. Douglass reminded Council about the meeting with the Red Deer 9-1-1 dispatch on October 16, 2013. Councillor R. Andrews indicated that he would try to attend. 11. POST AGENDA ITEMS a. Duchess Indoor Soccer Centre The Chief Administrative Officer provided an update on the Duchess Indoor Soccer Centre, indicating that he had spoken with the insurer and, for engineering, a maximum of$100,000.00 is available from the total insurance claim. He noted that the Alberta Building Code requires engineered drawings for facilities over a certain size. 12. INFORMATION ITEMS a. Strategic Priorities Chart This item was accepted as information. Reeve M. Douglass asked if a retreat was planned with the new Councillors. The Chief Administrative Officer replied that whether or not to hold a retreat is the decision of the new Council, but typically a retreat would be held in March or April. Reeve M. Douglass indicated that, with the dissolution of the Village of Tilley, many committees will be missing a member. The Chief Administrative Officer indicated that Newell Regional Services Corporation requires the appointment of a representative for Tilley as they are listed as a shareholder in the Unanimous Shareholders Agreement, and this will be required until the agreement is amended. Councillor B. de Jong indicated that the Newell Regional Solid Waste Management Authority has rewritten their bylaws in anticipation of the loss of Tilley and these will be updated at an upcoming board meeting. 13. QUESTION PERIOD/NOTICE OF MOTION j\ A question period and notice of motion was held. Page 9 of 10 Regular Council September 19,2013 14. IN CAMERA C-301/13 MOVED BY COUNCILLOR A. EASTMAN that we move in camera at 12:53 p.m. to discuss a legal issue. MOTION CARRIED C-302/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move out of camera at 1:25 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 1:25 p.m. Signed this ( 6 day of (1C- 19 (may . , 2013 IrYk CM-275 j et- ) Reeve 1 tI ,my Administrator Page 10 of 10