HomeMy WebLinkAbout2013-10-10 Council (Regular) Minutes COUNTY OF NEWELL
MINUTES OF Regular Council
October 10, 2013
The regular Council Meeting of the County of Newell was held in the County
Office on Thursday, October 10, 2013 commencing at 10:27 a.m.
MEMBERS M. Douglass, Reeve
PRESENT:
COUNCILLORS: C. Amulung
I. Schroeder
A.M. Phillipsen
R. Andrews
M. Nesbitt
J. Bulger
B. de Jong
L. Juss
ABSENT: A. Eastman
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
A. Wickert, Manager of Planning & Development
G. Scott, County Planner - ORRSC
R. Fernell, Director of Information & Technology
M. Harbicht, Director of Municipal Services
J. Nesbitt, Municipal Enforcement Supervisor
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE:
1. CALL TO ORDER
Reeve M. Douglass called the meeting to order at 10:27 a.m.
2. EXCUSED FROM MEETING
C-303/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Councillor A. Eastman be
excused from the meeting.
MOTION CARRIED
(\/C0
Regular Council
October 10,2013
3. ADOPTION OF MINUTES
C-304/13 MOVED BY COUNCILLOR I. SCHROEDER that the September 19, 2013
Council Meeting minutes be adopted as presented.
MOTION CARRIED
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
5. ADOPTION OF AGENDA
C-305/13 MOVED BY COUNCILLOR L. JUSS that the agenda be adopted as amended.
MOTION CARRIED
7. BYLAWS
c. Bylaw 1776-13 -Speed Limits
The Municipal Enforcement Supervisor presented background information on
this item, indicating that the specific distance measurements have been
removed to create a more generalized bylaw. The Municipal Enforcement
Supervisor and Director of Municipal Services responded to questions from
Council.
C-306/13 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1776-13, being a bylaw to
authorize speed limits on certain roadways within the County of Newell, be given
FIRST reading.
MOTION CARRIED
C-307/13 MOVED BY COUNCILLOR R. ANDREWS that Bylaw 1776-13 be given
SECOND reading.
MOTION CARRIED
C-308/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that consent be given for Bylaw
1776-13 to receive third reading this 10th day of October, 2013.
MOTION CARRIED UNANIMOUSLY
C-309/13 MOVED BY COUNCILLOR J. BULGER that Bylaw 1776-13 be given THIRD
and FINAL reading.
f MOTION CARRIED
\j 2 of 14
J
Regular Council
October 10,2013
LEFT THE MEETING
J. Nesbitt left the meeting at 10:37 a.m.
8. AGRICULTURAL BUSINESS
a. ASB Update
This item was removed from the agenda.
9. ADMINISTRATIVE BUSINESS
a. Road Closure by Resolution
Road Plan 4968 EZ (NW 13-22-19-W4)
The Manager of Planning & Development provided background information
on this item and responded to questions from Council.
C-310113 MOVED BY COUNCILLOR J. BULGER that, in accordance with Section 24 of
the Municipal Government Act, Chapter M26, RSA 2000, as amended, whereas
the lands hereafter described are no longer required for public travel;
therefore, be it resolved that the Council of the County of Newell does hereby
close the following described road, subject to rights of access granted by other
legislation:
Road Plan 4968 EZ affecting the following quarter sections:
NW 13-22-19-W4 containing 1.145 hectares (2.83 acres) more or less.
MOTION CARRIED
LEFT THE MEETING
Councillor L. Juss left the meeting at 10:39 a.m.
b. Urban & Rural Design Guidelines
The Manager of Planning & Development provided background information
on this item. She indicated that, if approved, the guidelines would replace
Policy 1998-PPW-036 (Road & Drainage Requirements for Subdivisions in
Urban Areas) and Policy 2011-PPW-046 (Road & Drainage Requirements for
Subdivisions in Rural Areas). Council reviewed the documents and provided
amendments. It was noted that there was inconsistency in the documents
Page 3 of 14 C
Regular Council
October 10,2013
regarding who was responsible for administration of hamlet water and sewer
services. The Manager of Planning & Development outlined the
requirements for security and requested direction on the type of security to be
collected and when the security should be discharged. The Director of
Municipal Services has indicated a preference for discharge after the Final
Acceptance Certificate has been issued, but this ties up the developer's funds
for a long time.
ARRIVED AT MEETING
Councillor L. Juss returned at 10:50 a.m.
The Manager of Planning & Development provided information on the
different types of security, which include letters of credit and performance
bonds. Councillor B. de Jong suggested the security be collected first, then
released as progress is made on the development. Councillor M. Nesbitt
asked if the County is notified when letters of credit expire. The Manager of
Planning & Development replied that, in the past, there was no notification.
A clause has been added to the agreements requiring letters of credit to
renew automatically and there is an internal process to track expiration
dates. If a developer provides a certified cheque, it is deposited into an
account in trust. The Manager of Planning & Development indicated that
other municipalities surveyed do not accept performance bonds. The
Manager of Planning & Development and the Director of Municipal Services
responded to further questions from Council.
The Manager of Planning & Development requested input on requirements
for ponds for stormwater and fire suppression, indicating that the Manager of
Fire & Emergency Services would prefer every subdivision to have full fire
protection.
ARRIVED AT MEETING
R. Fernell arrived at 11:05 a.m.
Discussion followed and it was determined that stormwater ponds and fire
suppression ponds should be dealt with separately. The Manager of
Planning & Development outlined the requirements for fire suppression
ponds, which also include safety fencing, a dry hydrant, and access roads.
LEFT THE MEETING
Councillor J. Bulger left the meeting at 11:13 a.m.
The Director of Municipal Services suggested further discussion with the
tty/n� Manager of Fire & Emergency Services to determine specific requirements.
�� Page 4 of 14
Regular Council
October 10,2013
ARRIVED AT MEETING
Councillor J. Bulger returned at 11:15 a.m.
The Director of Municipal Services responded to further questions from
Council. Discussion followed and it was determined that a committee
consisting of Councillor C. Amulung, Councillor A.M. Philipsen, Councillor
L. Juss, the Manager of Planning & Development, and the Director of
Municipal Services would meet to discuss the Design Guidelines documents
further.
c. Councillor Workstations
The Director of Information & Technology presented information regarding
the types of tablet devices that are being investigated and asked Council
whether they would prefer to use tablet devices alone or in combination with
the laptops that are currently being used. The Director of Information &
Technology responded to questions from Council, indicating that a variety of
tablets had been purchased for evaluation to ensure that the one
chosen will meet the needs of Council and staff.
,-311113 MOVED BY COUNCILLOR R. ANDREWS that tablet devices be purchased to
complement laptop computers for each Councillor.
MOTION CARRIED
LEFT THE MEETING
R. Fernell left the meeting at 11:39 a.m.
C-312113 MOVED BY COUNCILLOR A.M. PHILIPSEN that we move into Public Hearings
at 11:40 a.m.
MOTION CARRIED
6. PUBLIC HEARINGS (COMMENCING AT 11:30 A.M.)
a. Bylaw 1771-13 LUA 005
SE 23-18-15-W4 - Division 5
A - Agricultural District to RB - Rural Business District
Reeve M. Douglass called the Public Hearing to order at 11:40 a.m.
Reeve M. Douglass did not review the procedures that would be followed for
the hearing as there were no new persons in attendance.
Page 5of14
Regular Council
October 10,2013
The County Planner stated that the intent of the Public Hearing is to hear
representations on Bylaw 1771-13. The intent of this bylaw is to is to amend
Land Use Bylaw 1755-12 by rezoning approximately 4.09 acres
(1.654 hectares) in SE 23-18-15-W4 from A - Agricultural District to Rural
Business District.
The County Planner provided background information on this item indicating
that a copy of the document had been circulated to adjacent landowners and
affected agencies. No responses have been received.
There were no persons in attendance speaking either in favor of or in
opposition to the proposed bylaw.
Council was given the opportunity to ask questions.
b. Bylaw 1773-13 - 13 LUA 006
SE 36-19-14-W4 - Division 10
A - Agricultural District to SLA - Single Lot Agricultural District
Reeve M. Douglass called the Public Hearing to order at 11:41 a.m.
Reeve M. Douglass did not review the procedures that would be followed for
the hearing as there were no new persons in attendance.
The County Planner stated that the intent of the Public Hearing is to hear
representations on Bylaw 1773-13. The intent of this bylaw is to amend Land
Use Bylaw 1755-12 by rezoning approximately 4.84 acres (1.96 hectares)
in SE 36-19-14-W4 from A - Agricultural District to Single Lot
Agricultural District.
The County Planner provided background information on this item indicating
that a copy of the document had been circulated to adjacent landowners and
affected agencies. No responses have been received.
There were no persons in attendance speaking either in favor of or in
opposition to the proposed bylaw.
Council was given the opportunity to ask questions.
C-313/13 MOVED BY COUNCILLOR J. BULGER that we move out of Public Hearings at
11:44 a.m.
MOTION CARRIED
Page 6 of 14
Regular Council
October 10,2013
7. BYLAWS - CONTINUED
a. Bylaw 1771-13 LUA 005
SE 23-18-15-W4 - Division 5
A - Agricultural District to RB - Rural Business District
The County Planner provided background information on this item and
responded to questions from Council
C-314/13 MOVED BY COUNCILLOR M. NESBITT that Bylaw 1771-13, being a bylaw to
amend Land Use Bylaw 1755-12 by redesignating approximately 4.09 acres
(1.654 hectares) in SE 23-18-15-W4 from A - Agricultural District to RB - Rural
Business District, be given SECOND reading.
MOTION CARRIED
C-315/13 MOVED BY COUNCILLOR I. SCHROEDER that Bylaw 1771-13 be given THIRD
and FINAL reading.
MOTION CARRIED
b. Bylaw 1773-13 - 13 LUA 006
SE 36-19-14-W4 - Division 10
A -Agricultural District to SLA - Single Lot Agricultural District
The County Planner provided background information on this item and
responded to questions from Council.
C-316/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1773-13, being a bylaw to
amend Land Use Bylaw 1755-12 by redesignating approximately 4.84 acres
(1.96 hectares) in SE 36-19-14-W4 from A - Agricultural District to SLA - Single
Lot Agricultural District, be given SECOND reading.
MOTION CARRIED
C-317/13 MOVED BY COUNCILLOR C. AMULUNG that Bylaw 1773-13 be given THIRD
and FINAL reading.
MOTION CARRIED
LEFT THE MEETING
A. Wickert and G. Scott left the meeting at 11:45 a.m.
Page 7of14
Regular Council
October 10,2013
9. ADMINISTRATIVE BUSINESS - CONTINUED
d. Tilley Dissolution - Regional Collaboration Grant Program Funding
Application
The Director of Corporate Services presented background information on this
item and responded to questions from Council.
C-318/13 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell proceed
with an application under the Regional Collaboration Grant program for funding to
cover some of the costs incurred which relate to the dissolution of the Village of
Tilley.
MOTION CARRIED
e. Tilley Dissolution - Changes to Newell Foundation Board
Reeve M. Douglass provided background information on this item, indicated
that there had been discussion during the September 19, 2013 Council
meeting regarding the removal of representatives from the Village of Tilley
from various boards and committees, but Newell Foundation was not
specifically mentioned. The Director of Corporate Services replied that
Newell Foundation is requesting Council's support for the change in the
number of committee members to occur. Discussion followed and the Chief
Administrative Officer indicated that all of Tilley's bylaws and agreements
remain active under the County of Newell until they are repealed.and-
1111) -
C-319/13 MOVED BY COUNCILLOR B. DE JONG that the County of Newell supports
the removal of the member representing the Village of Tilley from the Newell
Foundation board due to the dissolution of the Village of Tilley.
MOTION CARRIED
f. Energy Supply Contracts
The Director of Corporate Services presented background information on this
item, indicating that there is an opportunity for the County to enter a contract
to lock in a reduced rate for energy. He provided a comparison between two
N-9 different options - the 8760 Group has an agency arrangement with the
Alberta Association of Municipal Districts & Counties (AAMDC) and Alberta
Municipal Services Corporation (AMSC) is owned by the Alberta Urban
Municipalities Association (AUMA). The Director of Corporate Services
Page 8 of 14
Regular Council
October 10,2013
responded to questions from Council. Councillor B. de Jong asked about the
possibility of including other County organizations in the contract, such as the
Newell Regional Solid Waste Management Authority (NRSWMA) and
agricultural societies. The Director of Corporate Services indicated that
AMSC is an energy retailer for TransAlta whereas the 8760 Group collects
accounts and goes to tender for the best price on energy. Both options will
allow the County to bring on accounts for other organizations with which the
County conducts business. The Director of Corporate Services responded to
further questions from Council regarding the administrative fees and the
AMSC's requirement for a confidentiality agreement.
LUNCH
Council RECESSED for lunch at 12:06 p.m. and RECONVENED at 1:03 p.m.
LEFT THE MEETING
Councillor M. Nesbitt left the meeting at 1:03 p.m.
9. ADMINISTRATIVE BUSINESS - CONTINUED
f. Energy Supply Contracts — continued
Discussion continued and the Director of Corporate Services responded to
further questions from Council.
C-320/13 MOVED BY COUNCILLOR I. SCHROEDER that the County of Newell enter into
a two (2) year contract with the 8760 Group for energy services.
MOTION CARRIED
g. Newell Region Transportation Review Process
The Director of Corporate Services presented background information on this
item and responded to questions from Council. Reeve M. Douglass,
Councillor C. Amulung, Councillor A.M. Philipsen, Councillor J. Bulger,
Councillor B. de Jong, and Councillor L. Juss indicated that they planned to
attend.
C-321/13 MOVED BY COUNCILLOR B. DE JONG that any Councillor be permitted to
attend the Newell Region Transportation Review Com ty Forum in Brooks,
AB on October 22, 2013 as a function of Council.
MOTIO A I D
Page 9 of 14
Regular Council
October 10,2013
h. Funding Request - STARS (2013)
The Director of Corporate Services presented background information on this
item, indicating that funding in the amount of$1.00 per capita is available, as
this is the contribution that has been given in the past. Councillor A.M.
Philipsen suggested that the Village of Tilley be added to the per capita
number. Reeve M. Douglass suggested that $2.00 per capita funding for
STARS be considered for the 2014 budget.
C-322/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that Council APPROVES funding
in the amount of $1.00 per capita funding for 2013 adding the former Village of
Tilley population to the County of Newell population.
MOTION CARRIED
i. Request for Proclamation - Restorative Justice Week
(November 17-24, 2013)
Council was presented with background information on this item.
C-323/13 MOVED BY COUNCILLOR R. ANDREWS that the County of Newell hereby
proclaims November 17-24, 2013 as "Restorative Justice Week 2013."
MOTION CARRIED
j. Function of Council - SEDA and SPRA Conferences
(Reeve M. Douglass)
Reeve M. Douglass presented background information on this item and
responded to questions from Council.
C-324/13 MOVED BY COUNCILLOR B. DE JONG that Reeve M. Douglass be permitted
to attend the Saskatchewan Economic Development Association conference on
October 15-17, 2013 in Saskatoon, SK and the Saskatchewan Parks &
Recreation Association conference on October 24-26, 2013 in Swift Current, SK
as functions of Council.
MOTION CARRIED
0
k k. Function of Council - "Together We Raise Tomorrow Alberta" Forum
(October 28, 2013)
The Director of Corporate Services presented background information on this
Page 10 of 14
Regular Council
October 10,2013
item and responded to questions from Council.
C-325/13 MOVED BY COUNCILLOR B. DE JONG that any Councillor be permitted to
attend the "Together We Raise Tomorrow" Forum in Brooks, AB on October 28,
2013 as a function of Council.
MOTION CARRIED
I. Cheques for Payment
C-326/13 MOVED BY COUNCILLOR I. SCHROEDER that cheque 176264 in the amount
of $400,001.00, cheque 176265 in the amount of $798,475.66, cheque 176393 in
the amount of$561,281.87, and cheque 176394 in the amount of $465,359.50 be
APPROVED as presented.
MOTION CARRIED
m. Payment Register
C-327/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the Payment Register be
accepted.
MOTION CARRIED
11. POST AGENDA ITEMS
a. Social Function for All Councillors within the Newell Region
The Director of Corporate Services asked if there was interest in the County
hosting a social function for the Councils of all the urban communities within
the County of Newell. Discussion followed and it was determined that the
Regional Municipalities Meeting scheduled for December 19, 2013 would
focus more on getting to know each other.
10. PUBLIC WORKS BUSINESS
a. Director of Municipal Services Report
The Director of Municipal Services presented his report to Council, gi ng an
overview of the highlights. Council was given the opportunity to s
questions. The Director of Municipal Services responded to question
regarding the Rhino Snot dust suppression product and the calcium
application process.
Page 11 of 14
Regular Council
October 10,2013
b. Utilities - NRSC Report
The Chief Administrative Officer provided an update on Newell Regional
Services Corporation and responded to questions from Council. Councillor
B. de Jong asked when billing would begin for those obtaining water through
the County of Newell Water Project and the Chief Administrative Officer
indicated that he would look into it.
C-328/13 MOVED BY COUNCILLOR L. JUSS that the Director of Municipal
Services Report and the Utilities - NRSC Report for September 2013 be
APPROVED as presented.
MOTION CARRIED
c. Township Road 21-2 - Landowner Request to Remove Road from
Maintenance List
The Director of Municipal Services presented background information on this
item and responded to questions from Council regarding the condition of the
road and alternate accesses in the area. Councillor J. Bulger indicated that
he had spoken with the landowner, who wishes to maintain the road himself
and may come forward in the future with an application to close the road.
C-329/13 MOVED BY COUNCILLOR J. BULGER that Council APPROVES the request to
remove that portion of Township Road 21-2 from the intersection of Range Road
17-2 east for 0.52 km from the County of Newell road maintenance list; further,
that if a request is made in the future to place the road back on the County of
Newell road maintenance list that the road must be returned to and meet current
County Road Standards.
MOTION CARRIED
11. POST AGENDA ITEMS - CONTINUED
a. Organizational Chart
The Chief Administrative Officer circulated an updated Organizational Chart
(2013-PAD-003) and Staff List (2013-PAD-004) giving an overview of the
changes.
C- 30/13 MOVED BY COUNCILLOR J. BULGER that Policy 2013-PAD-003
(Organizational Chart) be adopted as presented.
MOTION CARRIED
Page 12 of 14
Regular Council
October 10,2013
C-331/13 MOVED BY COUNCILLOR C. AMULUNG that Policy 2013-PAD-004 (Staff List)
be adopted as presented.
MOTION CARRIED
LEFT THE MEETING
M. Harbicht left the meeting at 2:04 p.m.
b. Regional Collaboration Grant Program Application - NREDI Tourism
Project
The Director of Corporate Services presented background information on this
item and responded to questions from Council.
C-332/13 MOVED BY COUNCILLOR R. ANDREWS that Council authorizes the County of
Newell to participate in an application for the "Creating a Progressive Online
Culture Project" submitted by the Town of Bassano under the Regional
Collaboration component of the Regional Collaboration Program;
and further, that the County of Newell, as a participant, agrees to abide by the
terms of the conditional Grant Agreement, governing the purpose and use of
grant funds;
and further, that Council authorizes the County of Newell to participate in an
application for the "Intern Project" submitted by NREDI under the Regional
Collaboration component of the Regional Collaboration Program;
and further, that the County of Newell, as the administrator of funds for NREDI,
agrees to abide by the terms of the conditional Grant Agreement, governing the
purpose and use of the grant funds.
MOTION CARRIED
12. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held.
Reeve M. Douglass asked if meeting minutes should be distributed to Council
during Committee Reports. Discussion followed and it was determined that
meeting minutes can be distributed but the committee reports will continue to be
given during Council meetings.
Councillor R. Andrews asked if the picture given by the City of Brooks for the
Grand Opening would eventually be hung. Councillor J. Bulger re lied that the
1�
Page 13 of 14 �- '
Regular Council
October 10,2013
Art & Visual Display Committee continues to hang pictures throughout the
facilities. That particular picture will remain on the easels in Council Chambers.
13. IN CAMERA
C-333/13 MOVED BY COUNCILLOR J. BULGER that we move in camera at 2:10 p.m. to
discuss a land issue.
MOTION CARRIED
C-334/13 MOVED BY COUNCILLOR J. BULGER that we move out of camera at
2:38 p.m.
MOTION CARRIED
14. ADJOURN
Being that the agenda matters have been concluded, the meeting adjoumed
at 2:38 p.m.
Signed this 2-4--day of - d) � c' , 2013
r S/ tom" ► _ Cis
Reeve
/a
dministrator
Page 14 of 14