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HomeMy WebLinkAbout2013-10-24 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF Regular Council October 24, 2013 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, October 24, 2013 commencing at 11:20 a.m. MEMBERS PRESENT: M. Douglass, Reeve COUNCILLORS: C. Amulung G. Simpson A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development G. Scott, County Planner - ORRSC M. Harbicht, Director of Municipal Services J. Nesbitt, Municipal Enforcement Supervisor A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks & County Chronicle Cpl. I. Patey, RCMP - Brooks Cst. M. Stetzel, RCMP - Brooks 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 11:20 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. Regular Council October 24, 2013 3. ADOPTION OF MINUTES a. Minutes - Council (2013- 10 -10) The following changes were made to the October 10, 2013 Council Meeting minutes: Page 8 - Item 9(e) - should read "...the Chief Administrative Officer indicated that all of Tilley's bylaws and agreements remain active under the County of Newell until they are repealed." C- 335/13 MOVED BY COUNCILLOR A.M. PHILIPSEN that the October 10, 2013 Council Meeting minutes be adopted as amended. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C- 336/13 MOVED BY COUNCILLOR L. JUSS that the agenda be adopted as amended. MOTION CARRIED 6. BYLAWS C- 337/13 a. Bylaw 1778 -13 - Rescinding Bylaw (Tilley Franchise Fees) The Director of Corporate Services presented background information on this item, explaining that utility companies pay franchise fees to urban municipalities in exchange for the right to be the exclusive provider of utilities in that municipality. He indicated that none of the other hamlets within the County of Newell have franchise agreements in place, therefore the bylaws regarding franchise fees for power and gas services in Tilley must be rescinded in order for the agreements to be cancelled. The Director of Corporate Services responded to questions from Council. MOVED BY COUNCILLOR C. AMULUNG that Bylaw 1778 -13, being a bylaw to rescind the Natural Gas and Electric Distribution System Franchise bylaws of the former Village of Tilley, be given FIRST reading. Page 2 of 7 MOTION CARRIED Regular Council October 24, 2013 j- 338/13 MOVED BY COUNCILLOR L. JUSS that Bylaw 1778 -13 be given SECOND reading. MOTION CARRIED C- 339/13 MOVED BY COUNCILLOR B. DE JONG that consent be given for Bylaw 1778 -13 to receive third reading this 24th day of October, 2013. MOTION CARRIED UNANIMOUSLY C- 340/13 MOVED BY COUNCILLOR K. CHRISTMAN that Bylaw 1778 -13 be given THIRD and FINAL reading. MOTION CARRIED 7. DELEGATIONS a. RCMP Quarterly Reports Introductions were made. Corp. 1. Patey presented the Brooks RCMP Quarterly Report to Council, giving an overview of significant events. He provided information on the Rural Crime Watch Annual General Meeting, the school liaison program, and current staffing levels. Corp. L Patey provided an explanation of the Domestic Violence Integrated Team (DVIT). The Chief Administrative Officer responded to questions from Council regarding RCMP funding. Corp. 1. Patey responded to further questions from Council. The Municipal Enforcement Supervisor of Enforcement presented the County of Newell Municipal Enforcement report to Council. For July and August, the most common issues involved pivots spraying on County roads as well as wheel lines in ditches. Council was given the opportunity to ask questions. The Municipal Enforcement Supervisor explained the difference between unsightly property versus environmental incidents, indicating that the latter would include weeds rather than man -made debris. Councillor B. de Jong asked about requirements for truck drivers to cover the loads they are hauling with tarps. The Municipal Enforcement Supervisor explained that there are no requirements but drivers are susceptible to loose load fines if they do not cover their loads with a tarp. Councillor G. Simpson inquired about whether or not the RCMP and Peace Officers both have jurisdiction on secondary highways. The Municipal Enforcement Supervisor explained that Peace Officers only have jurisdiction on local roads and the 3 -digit highways within the County of Newell. Discussion followed regarding the tarping of loads and the Municipal Enforcement Supervisor indicated that the officer would use discretion based on the material being hauled and the potential for damage. LEFT THE MEETING Cpl. I. Patey, Cst. M. Stetzel, and J. Nesbitt left the meeting at 12:12 p.m. Page 3 of 7 Regular Council October 24, 2013 LUNCH Council RECESSED for lunch at 12:12 p.m. and RECONVENED at 1:04 p.m. 8. ADMINISTRATIVE BUSINESS a. AAMDC Fall 2013 Convention - Meetings with Ministers Council was presented with backgrouunqd information on this item. Council selected the evening of November1"*5 2013 for the dinner with MPE Engineering and indicated that no tickets are required for the AAMDC banquet. Discussion followed regarding meetings with various ministry staff members. Darrell Camplin from Alberta Transportation will be invited to a future Council meeting. Councillor K. Christman inquired about meeting with Alberta Health regarding Newell Foundation and the assisted living facilities planned in Bassano. Reeve M. Douglass replied that she would check with B. Morishita, as he had been corresponding with Alberta Health regarding this. Discussion followed regarding meetings with Alberta Environment and Municipal Affairs. The Chief Administrative Officer suggested a meeting with Alberta Environment regarding the Bassano Sewage Lagoon and Councillor A.M. Philipsen suggested the Patricia Sewage Lagoon as an additional topic for discussion. b. Federation of Canadian Municipalities (FCM) Annual Conferences Council was presented with background information on this item. A random draw was held to determine which Councillors would attend each of the next four FCM conferences and the results were as follows: FCM 2014 (May 30 - June 2, 2014 - Niagara Falls, ON): Councillor G. Simpson and Councillor W. Hammergren FCM 2015 (June 6 - 8, 2015 - Edmonton, AB): Councillor K. Christman, Councillor B. de Jong, and Reeve M. Douglass FCM 2016 (June 3 - 6, 2016 - Winnipeg, MB): Councillor C. Amulung, Councillor A.M. Philipsen, and Councillor E. Unruh FCM 2017 (June 2 - 5, 2017 - Ottawa, ON): Councillor T. Fyfe and Councillor L. Juss c. Municipal Affairs Workshop - Roles & Responsibilities (November 26, 2013) Council was presented with background information on this item. Councillor Page 4 of 7 Regular Council October 24, 2013 C. Amulung, Councillor A.M. Philipsen, Councillor W. Hammergren, and Councillor L. Juss indicated that they would be unable to attend. d. Funding Request - Red Deer River Watershed Alliance Council was presented with background information on this item. Councillor B. de Jong requested information on what the funding is used for. The Director of Corporate Services indicated that he would circulate this information. C- 341/13 MOVED BY COUNCILLOR B. DE JONG that the County of Newell agrees to provide financial support to the Red Deer River Watershed Alliance in the amount of 50 cents per capita for 2014. C- 342/13 ■ J MOTION CARRIED e. Councillor Payment Sheets (September 2013) Councillor C. Amulung responded to questions from Council. MOVED BY COUNCILLOR A.M. PHILIPSEN that the September 2013 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED f. Payment Register The Director of Corporate Services responded to questions from Council. C- 343/13 MOVED BY COUNCILLOR B. DE JONG that the Payment Register be accepted. MOTION CARRIED 9. MUNICIPAL SERVICES BUSINESS a. Addition of a Road to the Maintenance Map The Director of Municipal Services presented background information on this item and responded to questions regarding whether or not the road met the current County standards and the amount of traffic. He indicated that the road had not received gravel in the past five years and that he was unsure of the history of the road. Discussion followed and the Director of Municipal Services responded to further questions from Council. Page 5 of 7 Regular Council October 24, 2013 C- 344/13 MOVED BY COUNCILLOR C. AMULUNG that Council APPROVES the request to add the 0.65 km segment of road found in NW 33- 19 -14 -W4 to the County of Newell road maintenance list. MOTION CARRIED 10. POST AGENDA ITEMS a. Function of Council - Elected Officials Education Program (EOEP) Councillor B. de Jong provided information on an upcoming EOEP seminar entitled 'Addressing Local Infrastructure' in Calgary, AB on November 18, 2013. The Director of Corporate Services indicated that he would see if the budget meetings scheduled for November 18 -19, 2013 could be rescheduled. C- 345/13 MOVED BY COUNCILLOR L. JUSS that Councillor B. de Jong be permitted to attend "Addressing Local Infrastructure" in Calgary, AB on November 18, 2013 as a function of Council. MOTION CARRIED b. Southern Alberta Energy from Waste Alliance Board Meetings Councillor L. Juss provided background information on this item and requested that attendance at SAEWA meetings be made a permanent function of Council for the Councillor appointed to the Newell Regional Solid Waste Management Authority /Newell Recycling committees. Councillor L. Juss and Councillor B. de Jong responded to questions from Council. C- 346/13 MOVED BY COUNCILLOR B. DE JONG that Councillor L. Juss be permitted to attend meetings of the Southern Alberta Energy from Waste Alliance as a function of Council. MOTION CARRIED 11. INFORMATION ITEMS a. Strategic Priorities Chart The Chief Administrative Officer provided background information on this item including an overview of several items on the priority list. He also noted that the main priority identified for all departments during the most recent Management Team Retreat was process mapping. This item was accepted as information. Page 6 of 7 Regular Council October 24, 2013 H 2 b. Mini Bus Report (July 2013) This item was accepted as information. c. Mini Bus Report (August 2013) This item was accepted as information. d. Mini Bus Report (September 2013) This item was accepted as information. 12. QUESTION PERIOD /NOTICE OF MOTION A question period and notice of motion was held. 13. IN CAMERA There were no in camera items to discuss at this meeting. 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:08 p.m Signed this day of Page 7 of 7 CA44 Reeve 2013