HomeMy WebLinkAbout2018-09-06 Council (Regular) MinutesCOUNTY OF NEWELL
MINUTES OF REGULAR COUNCIL
September 6, 2018
The regular Council Meeting of the County of Newell was held in the County Office on Thursday,
September 6, 2018 commencing at 10:22 a.m.
MEMBERS Molly Douglass, Reeve
PRESENT:
COUNCILLORS: C. Amulung
H. Kallen
A.M. Philipsen
W. Hammergren
T. Fyfe
K. Christman
E. Unruh
B. de Jong
L. J uss
STAFF: K. Stephenson, Chief Administrative Officer
L. Johnson, Director of Corporate Services
A. Wickert, Manager of Planning & Development
D. Horvath, County Planner
S. Simpson, Development Clerk
T. Green, Director of Agricultural Services
M. Harbicht, Director of Municipal Services
K. Halsted, County Assessor
S. Biette, Assessment & Taxation Clerk
A. Nielsen, Executive Assistant
OTHERS IN S. Stanway, Brooks Bulletin
ATTENDANCE: K. Steinley, Newell Regional Services Corporation
1. CALL TO ORDER
Reeve M. Douglass called the meeting to order at 10:22 a.m.
2. EXCUSED FROM MEETING
All members were in attendance at this meeting.
3. ADOPTION OF MINUTES
3.1 Minutes - Council (August 9, 2018)
C-259/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that the August 9, 2018 Council
Meeting minutes be adopted as presented.
Regular Council
September 6, 2018
4. CALL FOR POST AGENDA ITEMS
Reeve M. Douglass called for post agenda items.
The Manager of Planning & Development reported that the Public Hearing and
subsequent first reading for Bylaw 1918-18 must be postponed until the advertising
requirements have been met. The Public Hearing will be advertised for the September
20, 2018 Council Meeting.
5. ADOPTION OF AGENDA
C-260/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as
amended.
MOTION CARRIED
6. QUESTION PERIOD/NOTICE OF MOTION
A question period and notice of motion was held. No County ratepayers were in
attendance.
7. PUBLIC HEARINGS
7.1 Bylaw 1918-18 Road Closure & LEASE (Various Locations)
This item was removed from the agenda.
8. BYLAWS
8.1 Bylaw 1918-18 Road Closure & LEASE (Various Locations)
This item was removed from the agenda.
8.2 Bylaw 1923-18 AMENDMENT to Bylaw 1829-15 Intermunicipal Development
Plan (Vulcan County)
The County Planner provided background information on this item, including a
summary of the amendments made. Vulcan County has scheduled their public
hearing for October 3, 2018. Council was given the opportunity to ask questions.
C-261/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1923-18, being a bylaw
to amend the Vulcan County and County of Newell Intermunicipal Development Plan
(County of Newell Bylaw 1829-15 and Vulcan County Bylaw 2015-008), be given FIRST
reading.
MOTION CARRIED
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Regular Council
September 6, 2018
8.3 Bylaw 1924-18 18 LUA 003 (E 29-19-14-W4 - A to SH)
The County Planner provided background information on this item. She
responded to questions from Council regarding the house to the north, indicating
that the parcel the original house is on is a separate title and not included in this
land use amendment.
C-262/18 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1924-18, being a bylaw to
amend Land Use Bylaw 1892-17 by redesignating approximately 58.45 acres
(23.65 hectares) consisting of Lot 1, Plan 9010909 and a portion of Block 4, Plan 9611035
in E 29-19-14-W4 from A - Agricultural district to SH - Small Holdings, be given FIRST
reading.
MOTION CARRIED
8.4 Bylaw 1925-18 18 LUA 004 (NE 24-18-15-W4 - RI to FR)
The County Planner provided background information on this item and responded
to questions from Council. Discussion followed. The County Planner indicated
that the house is currently non -conforming and there is currently no industrial
development on the parcel. The parcel falls within the area of the /ntermunicipal
Development Plan with the City of Brooks and all parcels not zoned for other uses
are Fringe District parcels. There are no Agricultural District parcels within the
Brooks Urban Fringe. The County Planner responded to further questions from
Council regarding options for accommodating the subdivision without rezoning the
entire quarter section. She recommended proceeding to Public Hearing with the
Land Use Amendment as presented and gathering further information. The
County Planner provided an explanation of the Fringe District in various
/ntermunicipal Development Plans.
C-263/18 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1925-18, being a bylaw to amend
Land Use Bylaw 1892-17 by redesignating approximately 157.95 acres (63.92 hectares)
in NE 24-18-15-W4 from RI - Rural Industrial district to FR - Fringe district, be given FIRST
reading.
MOTION CARRIED
9. AGRICULTURAL SERVICES BUSINESS
9.1 ASB Update
The Director of Agricultural Services presented an update on the recent activities
of the Agricultural Services Department. He reminded Council about the TD Tree
Days event on September 22, 2018 at the Aqueduct Trout Pond. Participants must
register online at www.tdtreedays.com. Council was given the opportunity to ask
questions. The Director of Agricultural Services responded to questions regarding
weed control on shoulder pull roads, insect pests, and mowing.
ARRIVED AT MEETING
K. Steinley arrived at 10:54 a.m.
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Regular Council
September 6, 2018
9.2 Resolutions - 2018 South Region ASB Conference
The Director of Agricultural Services provided background information on this item
and responded to questions from Council. The 2018 South Region Agricultural
Services Board Conference will be held on October 16, 2018 at the Lynnwood
Ranch. The deadline for submitting resolutions is September 17, 2018. Council
was advised to let the Director of Agricultural Services know if they would like to
attend.
LEFT THE MEETING
T. Green left the meeting at 10:57 a.m.
8. BYLAWS — continued
8.5 Bylaw 1921-18 Intermunicipal SDAB, Establishment of
The Director of Corporate Services provided background information on this item,
indicating that Brooks, Bassano, Duchess, and Rosemary have confirmed their
intent to participate. Each community will appoint a certain number of members to
a pool and five members will be selected from the pool to participate in Subdivision
& Development Appeal Board (SDAB) hearings for the municipalities. The Director
of Corporate Services explained the clerk function, indicating that each
municipality can choose to provide a clerk who meets the training requirements or
use the County's Chief Administrative Officer, who can delegate the clerk
function. The Director of Corporate Services responded to further questions
regarding costs associated with SDAB hearings.
C-264/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1921-18, being a bylaw for
the purpose of establishing an Intermunicipal Subdivision & Development Appeal Board,
be given SECOND reading.
MOTION CARRIED
C-266118 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1921-18 be given THIRD and
FINAL reading.
MOTION CARRIED
10. ADMINISTRATIVE BUSINESS
10.1 Planning & Development Report
The Manager of Planning & Development presented an update on the recent
activities of the Planning & Development Department. Council was given the
opportunity to ask questions. The Manager of Planning & Development provided
an update on the historical park development in Countess.
C-266/18 MOVED BY COUNCILLOR TRACY FYFE that the Planning & Development Report for
July and August 2018 be accepted as presented.
MOTION CARRIED
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Regular Council
September 6, 2018
11. MUNICIPAL SERVICES BUSINESS
11.2 Utilities - NRSC Report
K. Steinley presented The Utilities - NRSC Report to Council, giving an overview
of the highlights. The hamlet distribution systems for Tilley and Lake Newell
Resort will be flushed in the next six weeks. K. Steinley reported that a leaking
valve at the intersection of 2nd Avenue and 3rd Street in Rolling Hills has been
repaired. He responded to questions from Council. K. Steinley reported that a
possible water leak was investigated near Bassano, but this turned out to be a
residential sewer line leak. Two new rural water hookups have been completed
and ten float valve issues were corrected. Council was given the opportunity to
ask questions. K Steinley responded to questions regarding water usage in
August, indicating that it was an average month despite the high
temperatures. Final numbers for August have not been reviewed yet. The annual
discharge of three wastewater lagoons and hamlet sewer lift station flushing are
planned for the near future. K. Steinley responded to further questions from
Council. Councillor C. Amulung reported that the Newell Regional Services
Corporation Annual General Meeting will be held on September 18, 2018
beginning at 7:00 p.m.
LEFT THE MEETING
K. Steinley left the meeting at 11:22 a.m.
10. ADMINISTRATIVE BUSINESS — continued
10.2 RFP from Joint Services Committee for IDPs, MDPs, LUB, and NW -ASP
The Chief Administrative Officer provided background information on this item,
indicating that each municipality will have a separate contract. One of the
outcomes will be that the municipalities will be given ownership of the documents
and will be able to use them as templates for future documents. The Joint Services
Committee will review the proposal during their meeting on September 11,
2018. The Chief Administrative Officer responded to questions from Council
regarding the remaining Alberta Community Partnership Grant funding. He
indicated that 17 plans from the neighbouring municipalities were included in the
Request for Proposals. The cost for each municipality will vary.
C-267/18 MOVED BY COUNCILLOR BRIAN DE JONG that Administration be authorized to secure
Dillion Consulting Ltd. to complete the Intermunicipal Development Plans with Rosemary,
Brooks, Cypress County, Special Areas and the new and updated County Municipal
Development Plan as per their RFP submission of $109,430.75.
MOTION CARRIED
LEFT THE MEETING
A. Wickert and D. Horvath left the meeting at 11:31 a.m.
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Regular Council
September 6, 2018
10.3 Long -Term Electricity & Gas Supply Rate Renewals
The Director of Corporate Services provided background information on this item
and responded to questions from Council. The Director of Corporate Services
indicated that the current contract ends December 31, 2020. This contract can be
extended for an additional two-year term by participating in the 8760 Group 2018
Fall Public Tender. If a decision is made to pass on this tender process, there will
be other future opportunities to participate in public tenders. Discussion
followed. The Director of Corporate Services responded to questions regarding
the 8760 Group and their energy aggregation program.
C-268/18 MOVED BY COUNCILLOR TRACY FYFE that the County of Newell decline to participate
in the 8760 Group 2018 Fall Public Tender; further, this item will be revisited when future
procurement rounds in 2019 and 2020 become available.
MOTION DEFEATED
C-269/18 MOVED BY COUNCILLOR BRIAN DE JONG that the County of Newell participate in the
8760 Group 2018 Fall Public Tender.
MOTION CARRIED
10.4 Review of Councillor Compensation Rates (Policy 2018-PLG-014)
The Director of Corporate Services provided background information on this item,
indicating that a Federal Government Decision will remove the tax exemption
applied to 1/3rd of earnings for Elected Officials effective January 1,
2019. Discussion followed. The Director of Corporate Services responded to
questions from Council. This item was accepted as information.
LUNCH
Council RECESSED for lunch at 12:00 p.m. and RECONVENED at 12:51 p.m.
ARRIVED AT MEETING
M. Harbicht arrived at 12:51 p.m.
10. ADMINISTRATIVE BUSINESS — continued
10.5 Red Deer River Municipal Users Group -Source Water Protection Charter
Council was presented with background information from the Red Deer River
Municipal Users Group (RDRMUG). Councillor A.M. Philipsen provided further
background information, indicating that she had completed the worksheets. The
RDRMUG is requesting a commitment from municipalities to protect water
sources. Discussion followed on the new actions to protect source water that are
being requested. The items suggested are educating the region about the
importance of protecting source water, stormwater management, and manure
management.
Page 6 of 11
Regular Council
September 6, 2018
ARRIVED AT MEETING
T. Green arrived at 12:57 p.m.
D. Horvath arrived at 12:58 p.m.
Discussion followed regarding arranging a media release for signing the charter.
ARRIVED AT MEETING
A. Wickert arrived at 1:00 p.m.
C-270/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the County of Newell
APPROVES the Charter for Protecting Source Water Quality in the Red Deer River
Watershed.
MOTION CARRIED
10.6 Regionalization Discussions
The Chief Administrative Officer provided background information on this item. He
suggested bringing in an outside facilitator to manage community consultation
activities, as public involvement and support will be crucial. He provided
information regarding the expenses of the region, indicating that there are ways to
provide services that will benefit all ratepayers in such a way that staffing levels
are not significantly impacted.
ARRIVED AT MEETING
S. Simpson arrived at 1:06 p.m.
The Chief Administrative Officer indicated that Bassano and Brooks have
expressed interest in discussing regionalization further. Rosemary and Duchess
have not yet responded, but the opportunity to participate will remain. The fears
and concerns from both the public and staff must be identified and addressed.
Discussion followed. Council indicated that it is important to get commitment from
all participants before proceeding and suggested that letters be sent to Bassano,
Duchess, and Rosemary so that written responses can be collected. The Council
of the Town of Bassano recently passed a motion in favor of exploring
regionalization. The Chief Administrative Officer indicated that this item will be
discussed further during the September 11, 2018 Joint Services Committee
meeting. The Director of Corporate Services responded to questions from Council,
indicating that the Municipal Government Act outlines the process. If a municipality
is going to participate, their direct involvement is required and would be supported
by a decision of their Council. Some concerns identified include moving too
quickly, the high cost of separating in the event the amalgamation fails, decreased
representation for agriculture producers, and increased workload for individual
Councillors. Discussion followed, and it was acknowledged that this decision
would begin discussions on regionalization. Specific details will be worked out at
a later date.
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Regular Council
September 6, 2018
C-271/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Council of the County of Newell
is in support of proceeding with formal regionalization discussions with the urban
communities that are willing to participate.
Councillor E. Unruh requested a recorded vote.
In Favour — Division 1, 2, 3, 4, 5, 6, 8, 9, 10
Opposed — Division 7
MOTION CARRIED
LEFT THE MEETING
S. Simpson, D. Horvath, and T. Green left the meeting at 1:27 p.m.
10.7 Councillor Payment Sheets (July 2018)
C-272/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the July 2018 Councillor Payment
Sheets be accepted with the amendments recommended by the Councillor Compensation
Review Committee.
MOTION CARRIED
LEFT THE MEETING
A. Wickert left the meeting at 1:28 p.m.
ARRIVED AT MEETING
S. Biette and K. Halsted arrived at 1:28 p.m.
10.8 Assessment Corrections Register
The County Assessor and the Assessment & Taxation Clerk responded to
questions from Council regarding how the assessment corrections compare to
other years. The County Assessor provided background information on the
assessment correction for Brooks Solar Corporation and explained how
assessment is calculated for solar energy developments.
C-273/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Assessment Corrections
Register dated August 30, 2018 be accepted.
MOTION CARRIED
LEFT THE MEETING
Biette and K. Halsted left the meeting at 1:34 p.m.
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Regular Council
September 6, 2018
,74/18
C-275/18
C-276/18
C-277/18
C-278/18
11.
10.9 Cheques for Payment
MOVED BY COUNCILLOR CLARENCE AMULUNG that cheque 186711 in the amount
of $538,440.00 be APPROVED.
MOTION CARRIED
10.10 Payment Register
MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be
accepted.
MOTION CARRIED
10.11 Requests for Functions of Council
10.11.1 Bow River Basin Council Retreat (September 12-14, 2018)
Councillor B. de Jong provided background information on this item
and responded to questions from Council.
MOVED BY COUNCILLOR WAYNE HAMMERGREN that Councillor B. de Jong be
permitted to attend the Bow River Basin Council retreat in Cochrane, AB on September
12-14, 2018 as a function of Council.
MOTION CARRIED
10.11.2 Community Development Tour with Roger Brooks
(September 19, 2018)
Councillor E. Unruh provided background information on this item.
MOVED BY COUNCILLOR CLARENCE AMULUNG that any Councillor be permitted to
attend the Community Development Tour with Roger Brooks in Brooks, AB on September
19, 2018 as a function of Council.
MOTION CARRIED
10.11.3 Red Deer River Watershed Alliance Bus Tour
(September 12-13, 2018)
Councillor A.M. Philipsen provided background information on this
item.
MOVED BY COUNCILLOR LIONEL JUSS that Councillor A.M. Philipsen be permitted to
attend the Red Deer River Watershed Alliance Municipal Bus Tour on September 12-13,
2018 as a function of Council.
MOTION CARRIED
MUNICIPAL SERVICES BUSINESS
11.1 Director of Municipal Services Report
The Director of Municipal Services presented his report to Council, giving an
overview of the highlights. .
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Regular Council
September 6, 2018
ARRIVED AT MEETING
A. Wickert returned at 1:45 p.m.
C-279/18
12.
C-280/18
13.
Council was given the opportunity to ask questions. The Director of Municipal
Services responded to questions regarding guardrails and provided an update on
an incident involving the theft of gravel, indicating that the RCMP are handling the
matter.
MOVED BY COUNCILLOR HUBY KALLEN that the Director of Municipal Services
Report and the Utilities - NRSC Report for August 2018 be APPROVED as presented.
MOTION CARRIED
POST AGENDA ITEMS
12.1 Alberta Culture Days
Discussion followed regarding an invitation to create a painting as part of the
Alberta Culture Days events on September 28-30, 2018. Reeve M. Douglass
indicated that she would participate.
12.2 Public Hearing Advertising Requirements
The Manager of Planning & Development provided background information on this
item and requested permission to draft an advertising bylaw that would outline
methods for advertising bylaws, public hearings, and other items requiring
advertising under Municipal Government Act Section 606. Electronic advertising
methods will be included. The li4anager of Planning & Development responded to
questions from Council. Discussion followed.
MOVED BY COUNCILLOR KELLY CHRISTMAN that the Manager of Planning &
Development proceed with drafting an Advertising Bylaw for the County of Newell.
MOTION CARRIED
INFORMATION ITEMS
13.1 Upcoming Community Events
Council was provided a form to submit information for upcoming events in their
community.
13.2 Budget Review Meeting (November 1, 2018)
Discussion followed regarding changing the date of the Budget Review
Meeting. The Budget Review Meeting will proceed as scheduled on November 1,
2018.
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September 6, 2018
13.3 Alberta Culture Days — Bassano
Reeve M. Douglass indicated that there are events scheduled for Alberta Culture
Days at the Bassano Community Hall on September 28-29, 2018. Details are
available at ab. culturedays. ca.
13.4 Canadian Badlands Board Meeting Minutes (June 28, 2018)
Councillor A. M. Philipsen responded to questions regarding items from the minutes
of the Canadian Badlands Board Meeting held on June 28, 2018.
14. IN CAMERA
C-281/18 MOVED BY COUNCILLOR HUBY KALLEN that we move in camera at 2:08 p.m. to
discuss the following matters:
• Legal - FOIPP Act Section 27
• Land - FOIPP Act Section 27.
MOTION CARRIED
C-282/18 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of camera at 3:35 p.m.
MOTION CARRIED
15. ADJOURN
Being that the agenda matters have been concluded, the meeting adjourned at 3:35 p.m.
Signed this �day of &-?j,"�2018
Reev
,pri6ty dministrator
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