Loading...
HomeMy WebLinkAbout2014-04-24 Council (Regular) Minutes al COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL April 24, 2014 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, April 24, 2014 commencing at 10:20 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung G. Simpson A.M. Phillipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development G. Scott, County Planner- ORRSC T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services J. Nesbitt, Municipal Enforcement Supervisor K. Martin, Manager of Fire & Emergency Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: M. Dumont, Brooks &County Chronicle S. Sgt. T. McNulty, RCMP- Brooks Cst. S. Daoust, RCMP - Brooks M. LoVecchio, Canadian Pacific Railway K. Swanson, Fire Chief- Brooks 1 County Ratepayer 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:20 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. • IR Regular Council April 24,2014 3. ADOPTION OF MINUTES 3.1 Minutes -Council (2014-04-10) • The following changes were made to the April 10, 2014 Council Meeting minutes: Page 2-Item 6.2-should read "M. Bandara provided background information..." C-147/14 MOVED BY COUNCILLOR BRIAN DE JONG that the April 10, 2014 Council Meeting minutes be adopted as amended. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-148/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as presented. MOTION CARRIED 6. BYLAWS 6.1 Bylaw 1777-13 - Road Closure&LEASE (NE 9-21-13-W4) The Manager of Planning & Development provided background information on • this item. The Manager of Planning&Development responded to questions from Council regarding delinquent lease payments, the term of the lease, and the notification process. C-149/14 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1777-13, being a bylaw for the purpose of closing to public travel and LEASING that portion of road adjacent to the eastern boundary of NE 9-21-13-W4, be given SECOND reading. MOTION CARRIED C-150/14 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1777-13 be given THIRD and FINAL reading. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS 8.1 Road Closure -Approval to Proceed The Manager of Planning & Development provided background information on this item and responded to questions from Council. Discussion followed regarding the sale of land back to adjacent landowners. The Manager of Planning & Development indicated that a condition of the sale is that the landowner must consolidate the land with their existing parcels. Councillor • ..0K Christman asked if the lands must be publicly offered for sale. The Chief Page 2 of 8 a Regular Council April 24,2014 Administrative Officer replied that the sale does not have to be advertised if it is offered for sale at fair market value; however, advertising should be considered if there are others that may be interested in purchasing the land. The Director of Corporate Services responded to questions from Council regarding the removal of the building located on the County-owned parcel. C-151/14 MOVED BY COUNCILLOR WAYNE HAMMERGREN that we proceed with the process for closing and SELLING the road right of ways within the former hamlet of Millicent provided that the land be consolidated as part of the transfer agreement. MOTION CARRIED LEFT THE MEETING A. Wickert and G. Scott left the meeting at 10:40 a.m. 6. BYLAWS -CONTINUED 6.2 Bylaw 1798-14-Records Retention &Disposition The Executive Assistant provided background information on this item and responded to questions from Council. C-152/14 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1798-14, being a bylaw to provide regulations and procedures for the retention and disposal of Municipal records, be given FIRST reading. MOTION CARRIED C-153/14 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1798-14 be given SECOND reading. MOTION CARRIED C-154/14 MOVED BY COUNCILLOR KELLY CHRISTMAN that consent be given for Bylaw 1798-14 to receive third reading this 24th day of April, 2014. MOTION CARRIED UNANIMOUSLY C-155/14 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1798-14 be given THIRD and FINAL reading. MOTION CARRIED 8. ADMINISTRATIVE BUSINESS -CONTINUED 8.2 Annual Corporate Safety Training Day The Director of Corporate Services provided background information on this item and responded to questions from Council. Council agreed to assist with lunch for staff on May 30, 2014. • cyyyu • Page 3 of 8 ■ Regular Council April 24,2014 8.3 Meeting with Grasslands Public Schools(June 19, 2014) The Chief Administrative Officer provided background information on this item • and responded to questions from Council. Grasslands Public Schools would like to meet with Council at 5:00 p.m. on June 19, 2014 at their office. Council suggested several agenda items for the meeting, including thanking Grasslands for providing buses for the ASB Summer Tour. 8.4 Annual General Meeting -Format Discussion followed regarding the format of the Annual General Meeting to be held on May 22, 2014 in Rolling Hills, AB. The Chief Administrative Officer and the Reeve provided information on the format of previous meetings. Councillor B. de Jong suggested having representatives from Municipal Enforcement and Fire & Emergency Services provide information on their roles within the organization. The Chief Administrative Officer suggested promoting the ASB Summer Tour and indicated that the Manager of Finance would be presenting the financial report. Other suggested topics included promoting rental equipment, an update on the drainage project, an overview of current and upcoming Municipal Services projects. Discussion followed regarding a presentation by Planning & Development staff and Council indicated that staff should be present to answer questions but a separate presentation was not required at this time. LEFT THE MEETING Councillor L. Juss left the meeting at 11:06 a.m. • 8.5 Payment Register C-156/14 MOVED BY COUNCILLOR BRIAN DE JONG that the Payment Register be accepted. MOTION CARRIED 8.6 Functions of Council C-157/14, MOVED BY COUNCILLOR KELLY CHRISTMAN that any Councillor be permitted to J J✓2 attend t- _ . . . . = a Meeting with Grasslands Public Schools on June 19, 2014 as functions of Council. MOTION CARRIED 9. MUNICIPAL SERVICES BUSINESS 9.1 Approval of Non-Residential Calcium Maps This item was removed from agenda. • S Page 4 of 8 Regular Council April 24,2014 10. COMMITTEE REPORTS 10.1 Grasslands Regional FCSS Councillor C. Amulung provided an update on the Quality of Life surveys, indicating that the reports will be released around the end of June. 10.2 Newell Regional Services Corporation Councillor C. Amulung reported that progress is being made towards reacquiring utility right of ways for the project. 10.3 Joint Services/IMDP Committee Councillor B. de Jong reported that the Human Resources person from JBS attended the meeting to provide an update on some recent organizational restructuring. Housing challenges and temporary foreign workers were also discussed. ARRIVED AT MEETING Councillor L. Juss returned at 11:12 a.m. 10.4 Oldman River Regional Services Commission Councillor A.M. Philipsen submitted a written report. 10.5 Newell Regional Economic Development Initiative Councillor A.M. Philipsen provided an update on discussions regarding the NREDI draft Terms of Reference. 10.6 Airport Commission Councillor L. Juss indicated that the Airport Commission made a presentation to the Joint Services Committee requesting funding for the fuel depot project. They would like to complete the project this summer. 10.7 Newell Recycling Association Councillor L. Juss provided information regarding an upcoming pancake breakfast and tour of the facilities. Cardboard and paper recycling is going well but plastics remain a challenge. Newell Recycling also accepts paint and oil. 10.8 Newell Regional Solid Waste Management Authority Councillor L. Juss indicated that they are arranging a presentation to Council and a tour of the landfill. Councillor L. Juss responded to questions from Council regarding plastics recycling and the possibility of storing plastics until the market • improves. Page 5 of 8 CjiAll() ■ Regular Council April 24,2014 10.9 Veteran's Memorial Highway Development Safety Association Reeve M. Douglass provided an overview of the Annual General Meeting held • recently in Sedgewick, AB. There were presentations by the two contractors responsible for the provincial road systems north of the Red Deer River. She also noted that the group would be meeting with the new Minister of Transportation in an effort to continue raising awareness. 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS 12.1 Mini Bus Monthly Report(March 2014) This item was accepted as information. 12.2 Financial Information (for the Period Ending 2014-03-31) This item was accepted as information. 7. DELEGATIONS 7.1 RCMP Quarterly Reports 7.1.1 Municipal Enforcement(J. Nesbitt) The Municipal Enforcement Supervisor presented the Municipal Enforcement Quarterly Report to Council, giving an overview of the highlights. The Municipal Enforcement Supervisor responded to questions from Council. Councillor T. Fyfe asked for an update on issues with ATVs at Lake Newell Resort and the Municipal Enforcement Supervisor replied that he is preparing a media release and Municipal Enforcement continues to monitor the area. 7.1.2 Brooks RCMP(S. Sgt. T. McNulty) S. Sgt. T. McNulty reported that Sgt. R. Loo is overseeing the Bassano detachment until their commander returns. He presented the Brooks RCMP Quarterly Report to Council, giving an overview of the highlights. He indicated that last year's performance plans have been reviewed and this year they will continue working on drug enforcement, the school liaison program, the traffic safety plan, the crime reduction strategy, and cyber-crime. Council was given the opportunity to ask questions. Councillor B. de • Jong asked if any feedback had been received on the presentations to Page 6 of 8 Regular Council April 24,2014 schools. S. Sgt. T. McNulty indicated that the major cyber-crime issues include inappropriate texting and online bullying, so the education process should start in the schools. Cst. Daoust provided an overview of the presentations and information sessions given to parents and students, indicating that they have received positive feedback. 7.1.3 Bassano RCMP The Bassano RCMP Quarterly Report was presented to Council. Council was given the opportunity to ask questions. LEFT THE MEETING S. Sgt. T. McNulty, Cst. S. Daoust, and J. Nesbitt left the meeting at 11:59 a.m. LUNCH Council RECESSED for lunch at 11:59 a.m. and RECONVENED at 1:03 p.m. ARRIVED AT MEETING M. LoVecchio arrived at 1:03 p.m. 7. DELEGATIONS—CONTINUED 7.2 Canadian Pacific Railway(M. LoVecchio) M. LoVecchio provided an overview of the Canadian Pacific Railway and how they work with communities on emergency planning. He provided information regarding the safe transportation of dangerous goods, the inspection process, and recent regulatory changes. M. LoVecchio provided an overview of proximity guidelines for development near rail lines, noting that railroading is industrial activity and this must be taken into consideration when rezoning land in proximity to the railroad. Council was given the opportunity to ask questions. M. LoVecchio responded to questions from Council regarding drug testing and the locations where containers are picked up. Councillor G. Simpson asked why the Tilley transload facility was installed when there is an existing siding within 10 kilometers and M. LoVecchio indicated that, when an application is made to CP Rail, they consider whether a switch can be installed at that location to enable rail cars to enter the facility. He suggested that the operator would be better able to respond to that question. He noted that level crossings provide significant risk to CP Rail operations. Discussion followed regarding the placement of the Tilley transload facility. Councillor C. Amulung asked about consultation between CP Rail and the federal government and M. LoVecchio provided examples. M. LoVecchio responded to further questions regarding the types of train cars and where they are situated in a train, derailment incidents, and railway maintenance. He invited feedback regarding CP Rail's communication and community engagement. Page 7 of 8 Ol\Nj Ilk Regular Council April 24,2014 LEFT THE MEETING M. LoVecchio left the meeting at 1:59 p.m. • 13. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Reeve M. Douglass provided information to Council regarding the FCM Conference and how attendees are selected. She suggested that, in the future, alternates be chosen by a random draw in the event that the selected attendees are unable to attend in their scheduled year. 14. IN CAMERA There were no in camera items to discuss at this meeting. 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:03 p.m. Signed this 13-day of (r , 2014 Reeve C• •ministrator • Page 8 of 8