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HomeMy WebLinkAbout1999-10-19 Council (Organizational) Minutes-`` County of Newell No. 4 Minutes of Organizational Meeting October 19, 1999 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Tuesday, October 19, 1999 commencing at 10:00 a.m. ~~ Members Present Councillors V. Fabian W. Daniels N. Berg E. Stubbs J. Harbinson R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa Executive Secretary K. Weiss Administrator M. Bowen 1. Call Meeting to Order The Administrator called the meeting to order at 10:00 a.m. ~ ) .... 2. Excused from Meeting All members were in attendance at the meeting. 3. Nomination & Election of Reeve The Administrator opened the meeting for the nomination and election of Reeve for the County of Newell. Councillor Loewen nominated Councillor Daniels. Councillor Douglass nominated Councillor Harbinson. Moved by Councillor Stubbs that nominations cease. Carried. Result of vote -Councillor Daniels was elected as Reeve. Reeve Daniels took the chair. 4. 5. 6. _~~~ 7. 8. Nomination & Election of Deputy Reeve Nominations were opened for Deputy Reeve. Councillor Berg nominated Councillor Harbinson. Councillor Steinbach nominated Councillor Douglass. Moved by Councillor Loewen that nominations cease. Carried. Result ofvote -Councillor Douglass was elected as Deputy Reeve. Oath of Office • Reeve & Deputy Reeve The Reeve & Deputy Reeve were given the Oath of Office by the Administrator. Procedures of Voting & Appointing Committees Council discussed the procedures of voting and appointing Committees and it was moved by Councillor Stobbs that the same procedure be used as the previous year, being that Committees are to be appointed either on a voluntary basis or by nomination. If there are more individuals than required, an election will be held. Carried. Destroying Ballots Moved by Councillor Berg that all ballots be destroyed. Carried. Municipal Committee Moved by Councillor Fabian that the full Council sit on the Municipal Committee. Moved by Councillor Loewen that this motion be amended by adding: "that the Municipal Committee become an Ad Hoc Committee as a whole and meet as required." Vote on the amendment • Defeated. Vote on the original motion -Carried. 9. Municipal Committee Chairman Moved by Councillor Baksa that we appoint Councillor yarbinson as Municipal Committee Chairman. Carried. 10. Aoricultural Service Board Movetl by Councillor Fabian that the full Council sit on the Agricultural Service Board. Carried. 11. Aoricultural Service Board Chairman Moved by Councillor Berg that we appoint Councillor Loewen as the Agricultural Service Board Chairman. Carried. 12. Agriculture Pest ActlWeed Control Act Appeal Committee Moved by Councillor Loewen that we appoint Pete Wallace, Jeanne Hood, Wayne Blenders and Allan Pickett to the Agriculture Pest ActlWeed Control Act Appeal Committee (for the second year of a /~ three-year term). Carried. ~/ 13. Newell Foundation Moved by Councillor Harbinson that we appoint Councillors Steinbach and Berg as our representatives to the Newell Foundation. Carried. 14. Salary Negotiating Committee Moved 6y Councillor Stobbs that we appoint Councillors Eckert, Harbinson and Douglass to the Salary Negotiating Committee. Carried. 15. Assessment Review Board Moved 6y Councillor Douglass that we appoint Councillors Eckert, Steinbach, Stobbs, Berg and Daniels to the Assessment Review Board. Carried. 16. Airport Commission Moved by Councillor Fabian that we appoint Councillor Harbinson as our representative to the Brooks Airport Commission, with Don Maclntyre as our member-at-large (for the second year of athree-year term). Carried. 17. Disaster Services Director Moved by Councillor Douglass that we appoint Councillor Loewen as our Disaster Services Director. Carried. Disaster Services Committee Moved by Councillor Harbinson that we appoint Councillors Stobbs and Eckert as the two additional members to the Disaster Services Committee. Carried. Special Constable as Resource Person to Disaster Services Committee Moved by Councillor Berg that we appoint the Special Constable as a resource person to the Disaster Services Committee. Carried. i Deputy Director of Disaster Services Committee Moved by Councillor Loewen that we appoint the Special Constable as the Disaster Services Deputy Director. Carried. 18. Municipal Library Board Moved by Councillor Loewen that we appoint Councillor Douglass as our representative to the Municipal Library Board, with Councillor Berg as alternate. Carried. Moved by Councillor Berg that we appoint the following as members to the Municipal Library Board: Maureen Powell (Rolling Hillsl, Jeanette Burton (Tilley), Wanda Greenwood (DuchesslPatricia), Joyce Aasen (Alcoma), Cheryl Pierson (Div. 5 & 10), Judy Giest (Bassano), Donna Janzen (Rosemary), & Wilma Enns (Gem), that the Secretary•Treasurer be Betty Neufeld, and the Auditor be Lorraine Elishen. Carried. 19. Foothills Little Bow Association Director Moved by Councillor Fabian that we appoint Councillor Loewen as our Director to the Foothills Little Bow Association, with Councillor Stobbs as alternate. Carried. 20. Municipal Budget Committee Moved by Councillor Eckert that we appoint Councillors Harbinson, Douglass and Daniels to the Municipal Budget Committee. Carried. 21. Municipal Planning Commission Moved by Councillor Harbinson that we appoint Councillors Baksa, Stobbs and Steinbach to the Municipal Planning Commission, and that Bruce McKellar and Jake Doerksen be the representatives- at-large (for the second year of a three-year term). Carried. Municipal Planning Commission -Secretarv Moved by Councillor Harbinson that we appoint Alan Martens as Secretary to the Municipal Planning Commission. Carried. 22. Intermunicipal Planning Commission ~ Moved by Councillor Baksa that the Chairman of the Municipal Planning Commission be the representative to the Intermunicipal Planning Commission. Carried. 23. Subdivision & Development Appeal Board Moved by Councillor Douglass that we appoint Councillors Daniels and Eckert to the Subdivision & Development Appeal Board, and that Liz Buday, Pete Wallace, Jeanne Hood and Allan Pickett be the representatives-at-large {for the second year of a three-year term). Carried. Subdivision & Development Appeal Board -Secretarv Moved by Councillor Loewen we appoint Marlene Bowen as Secretary to the Subdivision & Development Appeal Board. Carried. 24. Brooks & District Ambulance Association Moved 6y Councillor Stobbs that we appoint Councillors Steinbach and Harbinson to the Brooks & District Ambulance Association. Carried. 25. Newell Regional Solid Waste Management Authority Moved by Councillor Douglass that we appoint Councillor Daniels to the Newell Regional Solid Waste Management Authority, with Councillor Baksa as the alternate. Carried. 26. Urban Fringe Committee Moved by Councillor Stobbs that we appoint Councillors Baksa, Harbinson and Douglass to the Urban Fringe Committee, with Councillor Loewen as the alternate. Carried. 27. Community Impact Study Committee Moved by Councillor Baksa that we appoint Councillor Harbinson as our representative to the Community Impact Study Committee. Carried. 28. Road Ban Committee Our Policy states that the Reeve, Municipal Committee Chairman, Superintendent of Public Works and '~ Administrator will sit on the Road Ban Committee. 29. Municipal Development Plan Committee Moved by Councillor Fabian that the full Council sit on the Municipal Development Plan Committee. Carried. 30. Grievance Committee Moved by Councillor Fabian that the Grievance Committee remain the same as previously, being the Reeve or Deputy Reeve, Municipal Committee Chairman or designated Councillor, and the Administrator or Assistant Administrator. Carried. 31. 9.1.1 Committee Moved by Councillor Douglass that we appoint Councillor Baksa as our representative to the 9-1.1 Committee. Carried. 32. Policy Committee Moved by Councillor Fabian that the full Council sit on the Policy Committee. Carried. 33. Community Lottery Nominating Committee Moved by Councillor Eckert that we appoint Councillor Douglass as our representative to the Community Lottery Nominating Committee. Carried. 34. College Advisory Committee Moved by Councillor Loewen that we appoint Councillor Eckert as our representative to the College Advisory Committee. Carried. 35. Red Deer River Corridor Committee Moved by Councillor Eckert that we appoint Councillor Douglass as our representative to the Red Deer River Corridor Committee. Carried. 36. Water Management South Saskatchewan River Basin Moved by Councillor Stobbs that we appoint Councillors Eckert and Fabian as our representatives to the Water Management South Saskatchewan River Basin. Carried. 37. Banking Resolution Moved by Councillor Eckert that we approve the Banking Resolution whereas the Reeve, Deputy Reeve, Administrator and Assistant Administrator be given authority for the necessary signing of cheques for the.various County bank accounts, and that the Administrator or Assistant Administrator have signing authority for the Payroll Account. Carried. 38. Bond The County Bond was presented to Council for review. Moved by Councillor Stobbs that we accept this Bond as presented. Carried. 39. Meeting Dates - Municipal, Council, A.S.B., M.P.C. & Disaster Services Moved by Councillor Loewen that the regular Council meetings be held on the first and third Thursdays of each month, the regular Municipal meetings be held on the first Monday of each month, the regular A.S.B. meetings be held on the third Tuesday of every other month, the regular M.P.C. meetings be held the last Tuesday of each month, and that Disaster Services meetings be held quarterly on the third Tuesday following the A.S.B. meetings. Moved by Councillor Douglass that this motion be amended to read: "the first full week of each month for Municipal and Council". Vote on the amendment -Defeated. Uote on the original motion -Defeated. Moved by Councillor Fabian that the meetings be held the same as previously, being: that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m., the regular A.S.B. meetings be held on Tuesday of the third full week of January, April, July & October commencing at 10:00 a.m., the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m., the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m., the Disaster Services meetings be held on Tuesday of the third full week of January, April, July & October after the A.S.B. meetings, and that the third Monday be working sessions. Moved by Councillor Loewen that this motion be amended by changing A.S.B. meetings to every other month, commencing Y~ . ~ January. Disaster Services meetings would follow A.S.B. meetings, when applicable. Vote on the ~`~ I ~ amendment - Carried. Vote on the amended motion -Carried. 40. Per Diem Moved by Councillor Baksa that the per diem be set at $140.00 per day and $70.00 for ahalf-day, plus that the Reeve be paid one day per month Reeve's Fees, and that this be effective January 1, 2000. Carried. 41. Travel Rates Moved by Councillor Fabian that the travel rates be set at 35CIkm. effective January 1, 2000. Carried. 42. Suhsistence Allowance Rates Moved by Councillor Douglass that the subsistence allowance rates remain at $30.00 per day. Moved by Councillor Loewen that this motion be amended to read: "$45.00 per day". Vote on the amendment -Carried. Moved by Councillor Loewen that this motion 6e amended to read: "that this rate be effective November 1, 1999". Vote on the amendment -Carried. Vote on the amended motion -Carried. ~` 43. Attendance at Conventions & Seminars Moved by Councillor Loewen that Council Members be allowed to attend pre-approved Conventions as follows: Spring & Fall A.A.M.D. & C. Conventions, Winter A.S.B. Conference, Elected Officials Symposium (in June), Foothills Little Bow Association, Regional A.S.B. Conference, A.S.B. Summer Tour (no per diem, expenses only), Seniors Housing (Newell Foundation members), and Spring Planning Conference (M.P.C. members). Moved by Councillor Berg that this motion be amended by deleting "{no per diem, expenses only)" from the A.S.B. Summer Tour portion. Vote on the amendment -Carried. Vote on the amended motion • Carried. 44. Adjourn Moved by Councillor Stobbs that the meeting adjourn at 12:20 p.m. Carried. REEVE COUNTY ADMINISTRATOR