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HomeMy WebLinkAbout2000-10-23 Council (Organizational) Minutes~'~` County of Newell Na. 4 Minutes of Organizational Meeting October 23, 2000 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Monday, October 23, 2000 commencing at 10:00 a.m. Members Present Councillors W. Daniels U. Fabian N. Berg C. Uermeeren J. Harbinson R. Steinbach M. Loewen A. Eckert M. Douglass C. Baksa Executive Secretary K. Weiss Administrator A. Martens ~-- .... 1. Call Meeting to Order The Administrator called the meeting to order at 10:00 a.m. 2. Excused from Meeting All members were in attendance at the meeting. 3. Nomination & Election of Reeve The Administrator opened nominations for the position of Reeve. Councillor Berg nominated Councillor Daniels. Moved by Councillor Douglass that nominations cease. Carried. Councillor Daniels was declared Reeve and assumed the chair. r. 4. Nomination & Election of Deputy Reeve Nominations were opened for Deputy Reeve. Councillor Steinbach nominated Councillor Harbinson. Councillor Loewen nominated Councillor Baksa. Councillor Eckert nominated Councillor Douglass. Moved by Councillor Loewen that nominations cease. Carried. Result of vote • Councillor Harbinson was elected as Deputy Reeve. 5. Oath of Office • Reeve & Deputy Reeve The Reeve & Deputy Reeve were given the Oath of Office by the Administrator. 6. Procedures of Voting & Appointing Committees Council discussed the procedures of voting and appointing Committees and it was moved by Councillor Berg that the same procedure be used as the previous year, being that Committees are to be appointed either on a voluntary basis or by nomination. If there are more individuals than required, an election will be held. Carried. i 7. Destroying Ballots Moved by Councillor Douglass that all ballots be destroyed. Carried. 8. Municipal Committee Moved by Councillor Baksa that the full Council sit on the Municipal Committee. Carried. 9. Municipal Committee Chairman Moved by Councillor Baksa that we appoint Councillor Harbinson as Municipal Committee Chairman. Carried. 10. Agricultural Service Board Moved by Councillor Loewen that the full Council sit on the Agricultural Service Board. Carried. Page 2 !"' 11. Agricultural Service Board Chairman Moved by Councillor Douglass that we appoint Councillor Loewen as the Agricultural Service Board Chairman. Carried. 12. Agriculture Pest ActlWeed Control Act Aaaeal Committee Moved by Councillor Harbinson that we appoint Pete Wallace, Jeanne Hood, Wayne Blenders and Allan Pickett to the Agriculture Pest ActlWeed Control Act Appeal Committee (for the third year of athree- year term. Carried. 13. Newell Foundation Moved by Councillor Harbinson that we appoint Councillors Berg and Steinbach as our representatives to the Newell Foundation. Carried. 14. Salary Negotiating Committee ~.-. Moved by Councillor Vermeeren that we appoint Councillors Baksa, Harbinson and Loewen to the Salary Negotiating Committee. Carried. 15. Assessment Review Board Moved by Councillor Loewen that we appoint Councillors Daniels, Berg, Eckert, Steinbach & Vermeeren to the Assessment Review Board. Carried. 16. Airaart Commission Moved by Councillor Douglass that we appoint Councillor Harbinson as our representative to the Brooks Airport Commission, with Don Maclntyre as our member•at-large (for the third year of a three- year term. Carried. 17. Disaster Services Director Moved by Councillor Baksa that we appoint Councillor Loewen as our Disaster Services Director. Carried. i- Page 3 Disaster Services Committee _ Moved by Councillor Berg that we appoint Councillors Eckert and Vermeeren as the two additional members to the Disaster Services Committee. Carried. Special Constable as Resource Person to Disaster Services Committee Moved by Councillor Vermeeren that we appoint the Special Constable as a resource person to the Disaster Services Committee. Carried. Deputy Director of Disaster Services Committee Moved by Councillor Loewen that we appoint the Superintendent of Public Works as the Disaster Services Deputy Director. Carried. 18. Municipal Library Board Moved by Councillor Loewen that we appoint Councillor Douglass as our representative to the Municipal Library Board, with Councillor Berg as alternate. Carried. _ Moved by Councillor Baksa that we appoint the following as members to the Municipal Library Board: Maureen Powell (Rolling Hills), Jeanette Burton (Tilley), Wanda Greenwood (DuchesslPatricia), Joyce Aasen (Alcoma), Cheryl Pierson (Div. 5 & 101, Jessica Hood (Bassanol, Donna Janzen (Rosemary-, & Wilma Enns (Gem), that the SecretaryTreasurer be Betty Neufeld, and the Auditor be Lorraine Elishen. Carried. 19. Foothills Little Bow Association Director Moved by Councillor Douglass that we appoint Councillor Loewen as our Director to the Foothills Little Bow Association, with Councillor Vermeeren as alternate. Carried. 20. Municipal Budget Committee Moved by Councillor Berg that we appoint Councillors Loewen, Harbinson and Daniels to the Municipal Budget Committee. Carried. Page 4 r 21. Municipal Planning Commission Moved by Councillor Loewen that we appoint Councillors Baksa, Vermeeren and Steinbach to the Municipal Planning Commission, and that Bruce McKellar and Jake Daerksen be the representatives• at-large. Carried. Municipal Planning Commission -Secretarv Moved by Councillor Fabian that we appoint Alan Martens as Secretary to the Municipal Planning Commission. Defeated. Moved by Councillor Loewen that we appoint Gord Shaw as Secretary to the Municipal Planning Commission. Carried. 22. Intermunicipal Planning Commission Moved by Councillor Baksa that the Chairman of the Municipal Planning Commission be the representative to the Intermunicipal Planning Commission. Carried. r- .... 23. Subdivision & Development Appeal Board Moved by Councillor Baksa that we appoint Councillors Fabian and Daniels to the Subdivision & Development Appeal Board, and that Liz Buday, Pete Wallace, Jeanne Hood and Allan Pickett be the . representatives-at-large (for the third year of a three-year term). Carried. Subdivision & Development Appeal Board -Secretarv Moved by Councillor Loewen that we appoint Alan Martens as Secretary to the Subdivision & Development Appeal Board. Carried. 24. Brooks & District Ambulance Association Moved by Councillor Douglass that we appoint Councillors Harbinson and Steinbach to the Brooks & District Ambulance Association. Carried. ~-- Page 5 25. Newell Regional Solid Waste Management Authority Moved by Councillor Vermeeren that we appoint Councillor Daniels to the Newell Regional Solid Waste Management Authority, with Councillor Fabian as the alternate. Carried. 26. Urban Fringe Committee Moved by Councillor Baksa that we appoint Councillors Baksa, Harbinson and Douglass to the Urban Fringe Committee. Carried. Moved by Councillor Harbinson that we appoint Councillor Loewen as the alternate. Carried. 27. Community Impact Study Committee Moved by Councillor Douglass that we appoint Councillor Harbinson as our representative to the Community Impact Study Committee. Carried. 28. Road Ban Committee Moved by Councillor Harbinson that the Reeve, Municipal Committee Chairman, Superintendent of Public Works and Administrator sit on the Road Ban Committee as per the Policy. Carried. 29. Municipal Development Plan Committee Moved by Councillor Harbinson that the full Council sit on the Municipal Development Plan Committee. Carried. 30. Grievance Committee Moved by Councillor Loewen that the Grievance Committee consist of the Reeve or Deputy Reeve, Municipal Committee Chairman or designated Councillor, and the Administrator. Carried. Moved by Councillor Vermeeren that we appoint Margaret Douglass as the designated Councillor. Carried. Page 6 ~"' 31. 9.1.1 Committee Moved by Councillor Douglass that we appoint Councillor Baksa as our representative to the 9-1.1 Committee. Carried. 32. Policy Committee Moved 6y Councillor Loewen that the full Council sit on the Policy Committee. Carried. 33. Community Lottery Nominating Committee Moved by Councillor Baksa that we appoint CounciNor Douglass as our representative to the Community Lottery Nominating Committee. Carried. 34. College Advisory Committee Moved by Councillor Fabian that we appoint Councillor Vermeeren as our representative to the College Advisory Committee. Carried. ,,,~ .... 35. Water Management South Saskatchewan River Basin Moved by Councillor Harbinson that we appoint Councillors Fabian and Eckert as our representatives to the Water Management South Saskatchewan River Basin. Carried. 36. F.C.S.S. Moved by Councillor Vermeeren that we appoint Councillors Harbinson, Loewen &Baksa as our representatives to the F.C.S.S. Board, with G. Goudie & E. Marko as our members-at•large. Carried. 37. Banking Resolution Moved by Councillor Eckert that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator or Finance Officer 6e given the authority for the necessary signing of cheques for the various County bank accounts, and that the Administrator or Finance Officer have signing authority for the Payroll Account. Carried. ~- Page 7 38. Bond The County Bond was presented to Council for review. Moved by Councillor Fabian that we accept this Bond as presented. Carried. 39. Meeting Dates • Municipal, A.S.B., Council, M.P.C., Disaster Services & Working Sessions Moved by Councillor Harbinson that the meetings be held the same as previously, being: that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (commencing January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m.; the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m.; the Disaster Services meetings be held on Tuesday of the third full week of January, April, July & October after the A.S.B. meetings, where applicable; and that Working Sessions be held on Monday of the third full week, if required, commencing at 10:00 a.m. Moved by Councillor Loewen that we amend the motion to read that Municipal & A.S.B. meetings be held on alternate months (each would have 6 meetings) on the Monday preceding the first Council Meeting. Vote on the amendment -Defeated. Moved by Councillor Loewen that we amend the motion to read that Council Meetings be held on the first and third Thursday of each month. Vote on the amendment -Defeated. L .... Moved by Councillor Loewen that we amend the motion to read that Disaster Services Meetings be held quarterly, at the discretion of the Committee. Vote on the amendment -Carried. Vote on the amended motion which reads: "that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (commencing January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m.; the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m.; the Disaster Services meetings be held quarterly, at the discretion of the Committee; and that Working Sessions be held on Monday of the third full week, if required, commencing at 10:00 a.m." Carried. Page 8 Excused from Meeting Councillor Fabian asked to he excused from the remainder of the meeting. Lunch Council recessed for lunch from 12:00 - 1:40 p.m. 40. Per Diem Moved by Councillor Loewen that the per diem remain the same as previously, being: $140.00 per day and 570.00 for a half•day, plus that the Reeve be paid one day per month Reeve's Fees, and that this be effective January 1, 2001. Moved by Councillor Baksa that we amend the motion by adding that Chairpersons receive an additional 550.00 per full•day meeting and 525.00 for a half•day meeting. Vote on the amendment • Defeated. Moved by Councillor Harbinson that we amend the motion to S 150.00 per day and 575.00 for a half- day. Vote on the amendment • Carried. Vote on the amended motion • Carried. Moved by Councillor Vermeeren that the interpretation of a full-day meeting be changed from: '4 to 7 hours` to "over 4 hours" for Committee Meetings & Special Meetings and Other Duties. Carried. 41. Travel Rates Moved by Councillor Loewen that the travel rates be set at 40CIkm. Moved by Councillor Baksa that we amend the motion to 44CIkm. Vote on the amendment • Defeated. Vote on the original motion - Carried. Moved by Councillor Baksa that the travel rates be effective from November 1, 2000. Carried. 42. Subsistence Allowance Rates Moved by Councillor Steinbach that the subsistence allowance rates remain the same as previously, being: 545.00 per day, effective November 1, 2000. Carried. ~^ Page 9 43. Attendance at Conventions & Seminars Moved by Councillor Loewen that Council Members be allowed to attend pre-approved Conventions as follows: Spring & Fall A.A.M.D. & C. Conventions, Winter A.S.B. Conference, Elected Officials Symposium (in June), Foothills Little Bow Association, Regional A.S.B. Conference, A.S.B. Summer Tour, Seniors Housing (Newell Foundation membersl, Spring Planning Conference (M.P.C. & S.D.A.B. members), and the Spring & Fall F.C.S.S. Conventions (F.G.S.S. membersl. Carried. 44. Non•Refundable ConferencelSeminarlCourse Expenses Moved by Councillor Berg that we make the necessary amendments and pursue this Policy. Carried. 45. Ad'ourn Moved by Councillor Loewen that the meeting adjourn at 2:35 p.m. Carried. REEVE COUNTY ADMINISTRATOR Page 10