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HomeMy WebLinkAbout2003-10-20 Council (Organizational) Minutes,R . County of Newell No. 4 Minutes of Organizational Meeting October 20, 2003 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Monday, October 20, 2003 commencing at 9:02 a.m. Members Present Councillors Administrator Assistant Administrator Executive Secretary 1. Call Meeting to Order The Administrator called the meeting to order at 9:02 a.m. 2. NominationNolunteer & Election of Reeve W. Daniels V. Fabian G. Musgrove C. Vermeeren J. Harbinson E. Moss M. Loewen A. Eckert A. Pickett (9:05 a.m.) C. Baksa A. Martens N. Moriyama K. Weiss The Administrator opened the floor for nominations/volunteers for the position of Reeve. ~ Councillor Baksa nominated Councillor Musgrove. Councillor Harbinson nominated Councillor Daniels. Councillor Moss nominated Councillor Baksa. Moved by Councillor Vermeeren that nominations cease. Carried. Result of vote -Councillor Baksa was elected Reeve. Arrived at Meeting Councillor Pickett arrived at the meeting at 9:05 a:m. Oath of Office -Reeve ,~ The Oath of Office was taken by the Reeve. Reeve Baksa took the chair. 3. NominationNolunteer & Election of Deputy Reeve Nominations were opened for the position of Deputy Reeve. Councillor Harbinson nominated Councillor Daniels (declined). Councillor Loewen nominated Councillor Musgrove. Councillor Harbinson volunteered to let his name stand. Moved by Councillor Loewen that nominations cease. Carried. Result of vote -Councillor Harbinson was elected Deputy Reeve. q ~ Oath of Office -Deputy Reeve W The Oath of Office was taken by the Deputy Reeve. 4. Excused from Meeting All members were in attendance at this meeting. 5. Procedures for Voting & Appointing Committees The procedures for voting and appointing Committees or Chairman of Committees, as per our Procedural By-law, are as follows: individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/orvolunteers than there are positions available, an election will be held by secret ballot. 6. Destroying Ballots Moved by Councillor Loewen that all ballots be destroyed. Carried. October 20, 2003 Page 2 7. Municipal Committee Moved by Councillor Fabian that the full Council sit on the Municipal Committee. Carried. 8. Municipal Committee Chairman Moved by Councillor Eckert that we appoint Councillor Harbinson as Municipal Committee Chairman. Carried. Municipal Committee Vice Chairman Moved by Councillor Musgrove that we appoint Councillor Moss as Municipal Committee Vice Chairman. Carried. 9. ` ~ Agricultural Service Board ~j Moved by Councillor Loewen that the full Council sit on the Agricultural Service Board. Carried. 10. Agricultural Service Board Chairman Moved by Councillor Moss that we appoint Councillor Loewen as the Agricultural Service Board Chairman. Carried. 11. Agriculture Pest Act/Weed Control Act Appeal Committee Moved by Councillor Loewen that we appoint Wayne Blenders, Pete Wallace, Jeanne Hood & Liz Buday to the Agriculture Pest Act/Weed Control Act Appeal Committee (for the third year of a three-year term). Carried. 12. Newell Foundation Moved by Councillor Pickett that we appoint Councillors Loewen & Moss as our representatives to the Newell Foundation. Carried. r-- October 20, 2003 Page 3 13. Salary Neaotiating Committee Moved by Councillor Vermeeren that we appoint Councillors Loewen, Harbinson & Musgrove to the Salary Negotiating Committee. Carried. 14. Assessment Review Board Moved by Councillor Pickett that we appoint Councillors Vermeeren, Moss, Fabian, Eckert & Musgrove to the Assessment Review Board. Carried. 15. Airport Commission Moved by Councillor Loewen that we appoint Councillor Harbinson as our representative to the Brooks Airport Commission, with Don Maclntyre as our member-at-large (for the third year of a three-year term). Carried. 16. Disaster Services Committee Moved by Councillor Musgrove that the Disaster Services Committee remain the same as last year, being Councillor Loewen as our Disaster Services Director and Councillors Musgrove & Moss being the additional members of the Committee. Carried. .... Resource Person to Disaster Services Committee Moved by Councillor Loewen that we appoint the Special Constable as a resource person to the Disaster Services Committee. Carried. Disaster Services Deputy Director Moved by Councillor Harbinson that we appoint the Superintendent of Public Works as the Disaster Services Deputy Director. Carried. 17. Municipal Library Board Moved by Councillor Fabian that we appoint Councillor Pickett as our representative to the Municipal Library Board. Carried. r- October 20, 2003 Page 4 ~-- Moved by Councillor Daniels that we appoint Councillor Moss as the alternate member to the Municipal Library Board. Carried. Moved by Councillor Loewen thatwe appointthe following as members to the Municipal Library Board: Maureen Powell (Rolling Hills), Jeanette Burton (Tilley), Cathy Neufeld (Duchess/Patricia), Joyce Aasen (Alcoma), Elsie Strach (Div. 5 & 10), Kathy Bulger (Bassano), Donna Janzen (Rosemary) & Margaret Douglass (Gem); that the Secretary-Treasurer be Betty Neufeld; and that the Auditor be Lorraine Elishen. Carried. 18. Shortgrass Library Board Moved by Councillor Vermeeren that we appoint Councillor Moss as our representative to the Shortgrass Library Board. Carried. 19. Foothills Little Bow Municipal Association Director Moved by Councillor Vermeeren that we appoint Councillor Loewen as our Director to the Foothills Little Bow Municipal Association. Carried. Moved by Councillor Loewen that we appoint Councillor Musgrove as the alternate member to the Foothills Little Bow Municipal Association. Carried. 20. Municipal Budget Committee Moved by Councillor Loewen that the full Council sit on the Municipal Budget Committee. Carried. 21. Municipal Planning Commission Moved by Councillor Loewen that we appoint Councillors Baksa, Moss & Musgrove to the Municipal Planning Commission and that Bruce McKellar & Ruth Steinbach be the members-at- large on the Municipal Planning Commission (for the third year of athree-year term). Carried. Municipal Planning Commission -Secretary Moved by CouncillorVermeerenthatwe appointthe Administratoras Secretary to the Municipal Planning Commission. Carried. .-- October 20, 2003 Page 5 22. Subdivision & Development Appeal Board Moved by Councillor Harbinson thatwe appoint Councillors Loewen & Pickett to the Subdivision & Development Appeal Board and that Pete Wallace, Jeanne Hood, Liz Buday & Sandra Hajash be the members-at-large on the Subdivision & Development Appeal Board (for the third year of athree-year term). Carried. Subdivision & Development Appeal Board - Secretary Moved by Councillor Vermeeren that we appoint the Assistant Administrator, or his designate, as Secretary to the Subdivision & Development Appeal Board. Carried. ~-- 23. Brooks & District Ambulance Association Moved by Councillor Loewen thatwe appoint Councillors Harbinson & Pickett to the Brooks & ~~`~ District Ambulance Association. Carried. ~` .... 24. Newell Regional Solid Waste Management Authority Moved by Councillor Harbinson that Councillor Daniels re-evaluate his position to decline sitting on this Committee. Carried. Councillor Daniels explained why he wished to decline. Moved by Councillor Moss that we appoint Councillor Fabian to the Newell Regional Solid Waste Management Authority. Carried. Moved by Councillor Loewen that we appoint Councillor Musgrove as the altemate member to the Newell Regional Solid Waste Management Authority. Carried. 25. Urban Fringe Committee Moved by Councillor Musgrove that the members of the Urban Fringe Committee remain the same as last year, being Councillors Baksa, Harbinson &Loewen with Councillor Vermeeren as the alternate. Carried. ,•-- October 20, 2003 Page 6 26. Road Ban Committee The Road Ban Committee will consist of the Reeve, Municipal Committee Chairman, one Councillor in addition to the Reeve and Municipal Committee Chairman and the Superintendent of Public Works as per By-law 1422-03. Moved by Councillor Harbinson that we appoint Councillor Daniels as the additional Councillor to sit on the Road Ban Committee. Carried. ~~. 27. Municipal Development Plan Committee Moved by Councillor Loewen that we disband the Municipal Development Plan Committee and that this be handled by Council when necessary. Carried. 28. Grievance Committee Moved by Councillor Loewen that the Grievance Committee consist of the Reeve or Deputy Reeve, Municipal Committee Chairman or designated Councillor, and the Administrator or his designate. Carried. Moved by Councillor Daniels that the Reeve or Deputy Reeve be given authority to designate a Councillor, when required. Carried. 29. 9-1-1 Committee Moved by Councillor Loewen that we appoint Councillor Baksa as our representative to the 9-1- 1 Committee. Carried. 30. Policy Committee Moved by Councillor Loewen that we disband the Policy Committee and that policies be handled by Council. Carried. .- 31. College Advisory Committee Moved by Councillor Vermeeren that we appoint Councillor Fabian as our representative to the College Advisory Committee. Carried. October 20, 2003 Page 7 .~- 32. Red Deer River Basin Advisory Committee Moved by Councillor Fabian that the Red Deer River Basin Advisory Committee and the Bow River Basin Advisory Committee remain the same as last year. Defeated. Moved by Councillor Pickett that we appoint Councillor Musgrove as our representative to the Red Deer River Basin Advisory Committee. Carried. .... Moved by Councillor Loewen that we appoint Councillor Eckert as our alternate representative to the Red Deer River Basin Advisory Committee. Carried. 33. Bow River Basin Advisory Committee Moved by Councillor Harbinson that we appoint Councillor Vermeeren as our representative to the Bow River Basin Advisory Committee Carried. Moved by Councillor Moss that we appoint Councillor Fabian as our alternate representative to the Bow River Basin Advisory Committee. Carried. 34. Bow River Council Moved by Councillor Moss that we appoint Councillor Vermeeren as our representative to the Bow River Council. Carried. 35. F.C.S.S. Moved by Councillor Vermeeren that the F.C.S.S. Committee remain the same, being Councillors Baksa, Harbinson &Loewen and that Dianne Vermeeren and Margaret Douglass be our members-at-large (for the third year of athree-year term). Carried. Moved by Councillor Loewen that we appoint the Assistant Administrator as Director to the F.C.S.S. Committee. Carried. October 20, 2003 Page 8 36. Palliser Economic Partnership Moved by Councillor Harbinson that we appoint Councillor Daniels as our representative to the Palliser Economic Partnership. Carried. 37. Route 36 Development Safety Association Moved by Councillor Daniels that the Reeve and/or Deputy Reeve be our representatives to the Route 36 Development Safety Association. Carried. 38. Environmental Protection Committee Moved by Councillor Vermeeren that the full Council sit on the Environmental Protection Committee. Carried. .... 39. ~ EID/Legion Scholarship Committee Moved by Councillor Vermeeren that we appoint Councillor Musgrove to the EIDlLegion Scholarship Committee. Carried. 40. Canadian Badlands Concept Committee Moved by Councillor Moss that we appoint Councillor Musgrove to the Canadian Badlands Concept Committee. Carried. 41. Partners in Tourism Moved by Councillor Daniels that we appoint Councillor Musgrove to the Partners in Tourism Committee. Carried. 42. RCMP Annual Business Plan Moved by Councillor Vermeeren that the members to the RCMP Annual Business Plan Committee remain the same as last year, being Councillors Harbinson, Eckert & Loewen. Carried. ,-- October 20, 2003 Page 9 ,_., 43. Council Lunches Moved by Councillor Vermeeren that the members on the Council Lunches Committee remain the same as last year, being Councillors Moss, Baksa, Loewen & Daniels. Carried. 44. Ad Hoc Committees Moved by Councillor Musgrove that all of the Ad Hoc Committees remain as they are for the duration of the Committee. Carried. These Committees are as follows: Regional Services Ad Hoc Committee -Councillors Musgrove, Baksa & Eckert, Administrator & a member from the E.I.D. Joint Steering Ad Hoc Committee -Councillors Baksa, Daniels &Vermeeren Fording Coal Ad Hoc Committee -Reeve, MPC Chairman, Division 4 & 5 Councillors, Superintendent of Public Works ~~ "Eat Canadian" Campaign Ad Hoc Committee -Councillors Loewen, Baksa, Musgrove & Moss 45. Banking Resolution Moved by Councillor Harbinson that we approve the Banking Resolution whereas the Reeve ~~ or Deputy Reeve and the Administrator, Assistant Administrator or Finance Officer be given the authority for the necessary signing of cheques for the various County bank accounts, and that the Administrator, Assistant Administrator or Finance Officer have signing authority for the Payroll Account. Carried. 46. Bond The County Bond was presented to Council for review. Moved by Councillor Musgrove that we reconsider his appointment on the Salary Committee. Carried Unanimously. Moved by Councillor Musgrove that we appoint Councillors Loewen, Harbinson & Pickett to the Salary Negotiating Committee. Carried. Moved by Councillor Vermeeren that we accept this Bond as presented. Carried. r October 20, 2003 Page 10 47. Meeting Dates -Municipal, A.S.B., Council, M.P.C., Disaster Services & Working Sessions Moved by Councillor Daniels that the meeting dates be approved as presented being that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (starting January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday 1~ after that commencing at 10:00 a.m.; the regular M.P.C. meetings beheld the last Tuesday of ~~+ each month commencing at 10:00 a.m.; the Disaster Services meetings be held quarterly at the discretion of the Committee; and that Workshop Sessions be held on Monday of the third full week of each month, if required, commencing at 10:00 a.m. Carried. 48. Per Diem Moved by Councillor Daniels that the per diem remain the same, being $180.00 per day and $90.00 for ahalf-day. Moved by Councillor Vermeeren that we amend the motion to read that there be a 4% increase. Vote on the amendment -Defeated. Vote on the original motion - Carried. ~- 49. Travel Rates Moved by Councillor Fabian that the travel rates remain the same, being 40¢/km. Carried. 50. Subsistence Allowance Rates Moved by Councillor Loewen that the subsistence allowance rates remain the same being $45.00 per day ($15.00 per meal to a maximum of $45.00 per day). Moved by Councillor Vermeeren that we amend the motion to read: "$10.00 for breakfast, $15.00 for lunch and $25.00 for supper." Vote on the amendment -Defeated. Moved by Councillor Musgrove that we amend the motion to read: "$60.00 per day ($20.00 per meal). Vote on the amendment - Defeated. Vote on the original motion -Carried. 51. Attendance at Conventions & Seminars Moved by Councillor Vermeeren that the Councillor's Compensation & Expenses Policy be amended by allowing all Councillors, M.P.C. members and S.D.A.B. members to attend the Spring Planning Conference. Moved by Councillor Loewen that we amend the motion by deleting the Elected Officials Symposium from the list and adding that all Councillors be entitled to attend Muniversity Courses. Vote on the amendment -Carried. Vote on the original motion as amended -Carried. October 20, 2003 Page 11 ~. Moved by Councillor Harbinson that we allow all Council to attend the FCM Annual Conference in Edmonton in 2004. Carried. 52. AdJoum The Reeve declared the meeting adjourned at 10:45 a.m. R REE ~~ ~~ COUNTY ADMINISTRATOR ~- October 20, 2003 Page 12