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HomeMy WebLinkAbout2004-10-20 Council (Organizational) MinutesCounty of Newell No. 4 Minutes of Organizational Meeting October 20, 2004 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Wednesday, October 20, 2004 commencing at 10:00 a.m. Members Present Councillors W. Daniels I. Schroeder A. Philipsen G Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert M. Douglass H. Wutzke Administrator A. Martens Assistant Administrator N. Moriyama Executive Secretary C. Isaac ~ Lawyer, Orval Shantz was in attendance for a portion of the meeting. 1. Call Meeting to Order The Administrator called the meeting to order at 10:00 a.m. 2. Oath of Office -Councillors The Oath of Office was taken by each of the Council members and commissioned by Orval Shantz. 3. Nomination & Election of Reeve The Administrator opened the floor for nominations for the position of Reeve. Councillor Schroeder nominated Councillor Daniels. Councillor Evans nominated Councillor Douglass. Councillor Vermeeren volunteered. As there were no further nominations, the Administrator dec{ared nominations cease. October 20, 2004 Organizational Meeting \\~,, ~'(~ 1 Result of vote -Councillor Douglass was declared Reeve. Oath of Office -Reeve The Oath of Office was taken by the Reeve and commissioned by Orval Shantz. Reeve Douglass took the chair. 4. Nomination & Election of Deputy Reeve Nominations were opened for Deputy Reeve. Councillor Daniels nominated Councillor Vermeeren. Councillor Schroeder nominated Councillor Daniels (declined). Councillor Eastman nominated Councillor Schroeder (declined). Councillors Eckert and Nesbitt volunteered to let their names stand. As there were no further nominations, the Reeve declared nominations cease. Result of vote -Councillor Nesbitt was declared Deputy Reeve. Oath of Office -Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Orval Shantz. 5. Excused from Meetina All members were in attendance at this meeting 6. Procedures of Voting & AQpointinq Committees The procedures for voting and appointing Committees or Chairman of Committees, as per our Procedural Bylaw, are as follows: individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. October 20, 2004 Organizational Meeting 2 7. Destroying Ballots Moved by Councillor Vermeeren that all ballots be destroyed. Carried. .~- 8. 9. 10. 11. Municipal Committee Moved by Councillor Daniels that the full Council sit on the Municipal Committee. Carried. Municipal Committee Chairman Moved by Councillor Vermeeren that we appoint Councillor Daniels as Municipal Committee Chairman. Carried. Municipal Committee Vice Chairman Moved by Councillor Schroeder that we appoint Councillor Vermeeren as Municipal Committee Vice Chairman. Carried. Agricultural Service Board Moved by Councillor Daniels that we have five (5) members of Council sit on the Agricultural Service Board and that these members not be members of the Municipal Planning Commission or the Subdivision & Development Appeal Board. Moved by Councillor Nesbitt to call the question. Carried. Councillor Daniels requested a recorded vote. For: Division 1 Division 2 Division 5 Division 6 Division 9 Division 10 Councillor Daniels Councillor Schroeder Councillor Nesbitt Councillor Evans Reeve Douglass Councillor Wutzke October 20, 2004 Organizational Meeting ~ 3 Against: Division 3 Councillor Philipsen Division 4 Councillor Vermeeren Division 7 Councillor Eastman Division 8 Councillor Eckert Carried. Moved by Councillor Daniels that we appoint Councillors Daniels, Philipsen, Evans, Eastman, and Eckert to the Agricultural Service Board. Carried. Recess The meeting recessed from 10:58 a.m. - 11:22 a.m. Committee lists were posted. Councillors ranked the committees they would prefer to participate in from the most preferable to the least. 12. Agricultural Service Board Chairman Moved by Councillor Daniels that we appoint Councillor Eckert as the _ Agricultural Service Board Chairman. Carried. 13. Municipal Planning_Commission Moved by Councillor Daniels that we appoint Councillors Schroeder, Vermeeren and Wutzke to the Municipal Planning Commission. Carried. 14. Subdivision & Development Appeal Board Moved by Councillor Daniels that we appoint Councillors Nesbitt and Reeve Douglass to the Subdivision & Development Appeal Board. Carried. 13. Municipal Planning Commission - Cont'd Moved by Councillor Vermeeren that we appoint Bruce McKellar and Sandra Hajash as the members-at-large to the Municipal Planning Commission (for the first year of a three year term). October 20, 2004 Organizational Meeting `~SS~ 4 Moved by Councillor Nesbitt do call the question. Carried. Vote on motion -Defeated. Moved by Councillor Eckert that we appoint Bruce McKellar and Shelley Swenson as the members-at-large to the Municipal Planning Commission (for the first year of a three year term). Carried. Municipal Planning Commission -Secretarv Moved by Councillor Daniels that we appoint the County Administrator as Secretary to the Municipal Planning Commission. Carried. 14. Subdivision & Development Appeal Board - Cont'd Moved by Councillor Vermeeren that we appoint Pete Wallace, Sandra Hajash, and Elizabeth Buday as the members-at-large to the Subdivision & Development Appeal Board (for the first year of a three year term) and that we approach others who submitted their names for positions on County committees to try to fill the fourth position, and if it is still not .-- filled, that we advertise to fill the position. Carried. Subdivision & Development Appeal Board -Secretarv Moved by Councillor Vermeeren that we appoint the Assistant Administrator, or his designate, as Secretary to the Subdivision & Development Appeal Board. Carried. 15. Aariculture Pest Act/Weed Control Act Appeal Committee Moved by Councillor Vermeeren that we appoint Pete Wallace, Wayne Blenders, and Elizabeth Buday as members-at-large to the Agriculture Pest Act/Weed Control Act Appeal Committee (for the first year of a three year term) and that we approach others who submitted their names for positions on County committees to try to fill the fourth position, and if it is still not filled, that we advertise to fill the position. Carried. ,~-~ October 20, 2004 Organizational Meeting ~~ 5 16. Newell Foundation Moved by Councillor Schroeder that we appoint Councillors Daniels & Evans to the Newell Foundation. Carried. 17. Salary Negotiating Committee Moved by Councillor Daniels that we appoint Councillors Eckert, Schroeder, and Reeve Douglass to the Salary Negotiating Committee. Carried. 18. Assessment Review Board Moved by Councillor Eastman that we appoint Councillors Nesbitt, Evans, Eckert, Daniels, and Reeve Douglass to the Assessment Review Board. Carried. 19. Airport Commission Moved by Councillor Daniels that we appoint Councillor Eastman to the Brooks Airport Commission. Carried. Moved by Councillor Nesbitt that we appoint Bruce McKellar as our member-at-large to the Airport Commission (for the first year of a three year term). Carried. Lunch Council recessed for lunch from 12:05 p.m. - 1:10 p.m. 20. Disaster Services Director Moved by Councillor Nesbitt that we appoint Councillor Eckert as our Disaster Services Director. Carried. Disaster Services Committee Moved by CouncillorVermeerenthat we appoint Councillors Eastman and Philipsen as the two additional members to the Disaster Services Committee. Carried. October 20, 2004 Organizational Meeting ~' 6 .~-- 21. 22. 23. 24. Special Constable as Resource Person to DisasterServices Committee Moved by CouncillorVermeerenthat we appoint the Special Constable as a resource person to the Disaster Services Committee. Carried. Deputy Director of Disaster Services Committee Moved by Councillor Eckert that we appoint the Superintendent of Public Works as the Disaster Services Deputy Director. Carried. Municipal Library Board Moved by Councillor Daniels that we appoint Councillor Philipsen as our representative and that we appoint Councillor Eckert as the alternate to the Municipal Library Board. Carried. Moved by Councillor Vermeeren that we appoint the following as members to the Municipal Library Board (for the first year of a three year term): Maureen Powell (Rolling Hills), Anita Chappell (Tilley), Cathy Neufeld (Duchess/Patricia), Janice Christensen (Alcoma), Elsie Strach (Div. 5 & 10), lathy Bulger (Bassano), Donna Janzen (Rosemary), Tonya Douglass (Gem); that the Secretary-Treasurer be Joyce Aasen and that the Auditor be Elisen Stark. Carried. Shortgrass Library Board Moved by CouncillorVermeeren that we appoint Councillor Daniels to the Shortgrass Library Board. Carried. Foothills Little Bow Association Director Moved by Councillor Daniels that we appoint CouncillorVermeeren as the Directorto the Foothills Little Bow Association, with Councillor Eastman as the alternate. Carried. Municipal Budget Committee Moved by Councillor Daniels that the full Council sit on the Municipal Budget Committee. Carried. ,.--~ October 20, 2004 Organizational Meeting ~~ 7 25. Brooks & District Ambulance Association Moved by Councillor Vermeeren that we appoint Councillor Eastman and Reeve Douglass to the Brooks & District Ambulance Association. Carried. 26. Newell Regional Solid Waste Management Authority Moved by Councillor Philipsen that we appoint Councillor Eckert as the member to the Newell Regional Solid Waste Management Authority. Carried. Moved by Councillor Eckert that we appoint Councillor Wutzke as the alternate member to the Newell Regional Solid Waste Management Authority. Carried. 27. Urban Fringe Committee Moved by Councillor Daniels that we appoint Councillors Schroeder, Nesbitt, and Vermeeren to the Urban Fringe Committee, with no alternate. Carried. 28. Road Ban Committee The Road Ban Committee will consist of the Reeve, Municipal Committee Chairman, one Councillor in addition to the Reeve and Municipal Committee Chairman and the Superintendent of Public Works as per By- law 1422-03. Moved by Councillor Eastman that we appoint Councillor Schroeder as the additional Councillor to sit on the Road Ban Committee. Carried. 29. Grievance Committee Moved by Councillor Daniels that the Grievance Committee consist of the Reeve or Deputy Reeve, Municipal Committee Chairman or designated Councillor, and the Administrator or designate, and that the Reeve or Deputy Reeve be given authority to designate a Councillor, when required. Carried. October 20, 2004 Organizational Meeting \~~~. 8 ,._ 30. 9-1-1 Committee 31 32. 33 34. 35. Moved by Councillor Daniels that we appoint Reeve Douglass to the 9-1-1 Committee. Carried. College Advisory Committee Moved by Councillor Wutzke that we appoint Councillor Philipsen to the College Advisory Committee. Carried. Red Deer River Basin Watershed Alliance Committee Moved by CouncillorVermeeren that we appoint Councillor Eastman with Reeve Douglass as the alternate representative to the Red Deer River Basin Watershed Alliance Committee. Carried. Bow River Basin Council Moved by Councillor Nesbitt that we appoint Councillor Vermeeren to the Bow River Basin Council. Carried. Moved by Councillor Eastman that we appoint Councillor Eckert as our alternate representative to the Bow River Basin Council. Carried. Grasslands Reaional F.C.S.S. Moved by Council for Vermeeren that we appoint Councillor Wutzke to the Grasslands Regional F.C.S.S. Board. Carried. Moved by Councillor Eckert that we appoint Dianne Vermeeren as our member-at-large to the Grasslands Regional F.C.S.S. Board (for the first year of a three year term). Councillor Vermeeren declared a pecuniary interest in this matter and abstained from voting. Carried. Palliser Economic Partnership Moved by Councillor Vermeeren that we appoint Councillor Daniels to the Palliser Economic Partnership. Carried. r-- October 20, 2004 Organizational Meeting ` ,,~_ (~ 9 36. Route 36 Development Safety Association Moved by Councillor Schroeder that we appoint Councillors Eckert and Nesbitt to the Route 36 Development Safety Association. Carried. 37. Environmental Protection Committee Moved by Councillor Nesbitt that we reduce the number of committee members for the Environmental Protection Committee to three (3) members of Council. Carried. Moved by Councillor Vermeeren that we appoint Councillors Schroeder, Nesbitt, and Evans to sit on the Environmental Protection Committee. Carried. 38. EID/Legion Scholarship Committee Moved by Councillor Daniels that we appoint Councillor Nesbitt to the EID/Legion Scholarship Committee if the committee still requires a County representative to sit on the committee. Carried. 39. Canadian Badlands Concept Committee Moved by CouncillorSchroederthat we appoint Councillor Philipsen to the Canadian Badlands Concept Committee. Carried. 40. Partners in Tourism Moved by CouncillorVermeerenthst we combine the "Canadian Badlands Concept Committee" and "Partners in Tourism" into one committee called "Tourism Committee" and that Councillor Philipsen be appointed to this Committee. Carried. 41. RCMP Committee Moved by Councillor Vermeeren that we change the "RCMP Annual Business Plan" to the "RCMP Committee." Carried. Moved by Councillor Vermeeren that we appoint Councillors Nesbitt, Eckert, and Eastman to the RCMP Committee. Carried. October 20, 2004 Organizational Meeting 10 ~" 42. Council Lunches Committee Moved by Councillor Daniels that we appoint Councillors Evans, Daniels, and Wutzke to the Council Lunches Committee as a volunteer committee. Carried. 43. Regional Services Ad Hoc Committee Moved by Councillor Nesbitt that we reduce the number of members on the Regional Services Ad Hoc Committee to one (1) member. Defeated. Moved by Councillor Wutzke that we appoint Councillors Daniels, Vermeeren and Eckert to the Regional Services Ad Hoc Committee. Carried. 44. Joint Steering Ad Hoc Committee Moved by Councillor Philipsen that we discontinue the Joint Steering Ad Hoc Committee. Carried. 45. Luscar Ad Hoc Committee Moved by Councillor Eastman that we appoint the Reeve, Division 4 and Division 5 Councillors to the Luscar Ad Hoc Committee. Carried. 46. 2005 Awards Night Ad Hoc Committee Moved by Councillor Vermeeren that we appoint Councillors Philipsen, Evans, and Nesbitt to the 2005 Awards Night Ad Hoc Committee, as a volunteer committee. Carried. 47. Division 5 & 10 Recreation Board Moved by Councillor Schroeder that we appoint Councillors Nesbitt and Wutzke as our representatives and that Bruce Niznik, Cathy Safronovich, and Paul Seaton be appointed as members-at-large to the Division 5 & 10 Recreation Board (for the first of a three year term). Carried. '~ October 20, 2004 Organizational Meeting \~~~ 11 48. Banking Resolution Moved by Councillor Eckert that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator or Finance Officer be given the authority for the necessary signing of cheques for the various County bank accounts. Carried. 49. Bond The County Bond was presented to Council for review. Moved by Councillor Eastman that we accept this Bond as presented. Carried. Moved by Councillor Vermeeren that Administration investigate appropriate values for the bond. Carried. 50. Meeting Dates -Municipal, A.S.B., Council, M.P.C., Disaster Services & Working Sessions Moved by Councillor Daniels that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (starting January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m.; the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m.; the Disaster Services meetings be held quarterly at the discretion of the Committee; and that Work Sessions be held on Monday of the third full week of each month, if required, commencing at 10:00 a.m. Carried. 51. Per Diem Moved by Councillor Nesbitt that an independent committee of five (5) members be created, consisting of one ex-councillor and four (4) members-at-large to review Councillorcompensationgnd expenses, with the direction of per diem meaning per day and that this committee review a minimum of five (5) examples including Industry, EID, 2 adjoining Counties, and the Province. Carried. Moved by Councillor Daniels we amend the motion by changing "one ex- councillorand four (4) members at-large" to state "five (5) members-at- large." Carried. October 20, 2004 Organizational Meeting 12 Vote on motion as amended -Carried. Moved by Councillor Daniels that per diems be calculated as follows: - Up to and including 2 hours -'/a day ($45) - Over 2 hours up to and including 4 hours - '/z day ($90) - Over 4 hours - 1 day ($180) Carried. Moved by Councillor Vermeeren that maximum per diems charged for any one day shall be two. Carried. 52. Travel Rates Moved by Councillor Vermeeren that the travel rates be 40~/km. Carried. 53. Subsistence Allowance Rates Moved by Councillor Schroeder that the subsistence allowance rates be $45.00 per day ($15.00 per meal to a maximum of $45.00 per day). '' Carried. 54. Attendance at Conventions & Seminars Moved by Councillor Daniels that attendance of a Councillor at a Conference shall receive the prior authorization of Council with the exception of the following, which are deemed approved for all Councillors: - Spring & Fall AAMD&C Conventions - A.S.B. Summer Tour - Muniversity - Foothills Little Bow Municipal Association Meetings And that attendance for Councillors and members-at-large at a Conference of the following are deemed approved if the Councillor or member-at-large is a member of the respective Committee indicated in brackets - Seniors Housing Convention (Newell Foundation members) - Spring Planning Conference (M.P.C. & S.D.A.B. members) - Spring & Fall F.C.S.S. Conventions (F.C.S.S. members) - Winter A.S.B. Conference (A.S.B. members) - Regional A.S.B. Conference (A.S.B. members) Carried. October 20, 2004 Organizational Meeting 13 Moved by CouncillorVermeerenthat all Councillors be approved to attend the Spring Planning Conference with those not on the Municipal Planning Commission or Subdivision and Development Appeal Board being reimbursed for expenses only without per diems. Defeated. Moved by Councillor Eastman that we delete the following: "When Councillors are required to leave home for a Conference prior to 7:30 a.m., they shall have the option to stay in a hotel at the County's expense. In these circumstances, should a Councillor instead choose to leave the morning of the Conference, the Councillor shall be entitled to charge ~/z day per diem for travel time." Carried. 55. Adjourn Moved by Councillor Vermeeren that the meeting adjourn at 4:10 p.m. Carried. REEVE COUNTY ADMIN TRATOR October 20, 2004 Organizational Meeting 14