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HomeMy WebLinkAbout2005-10-24 Council (Organizational) MinutesCOUNTY OF NEWELL NO. 4 MINUTES OF ORGANIZATIONAL MEETING ,.-.~ OCTOBER 24, 2005 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Monday, October 24, 2005 commencing at 10:01 a.m. Members Present: Councillors Administrator Assistant Administrator Executive Secretary W. Daniels I. Schroeder A. Philipsen C. Vermeeren M. Nesbitt S. Evans A. Eastman A. Eckert M. Douglass H. Wutzke A. Martens N. Moriyama B. Broomfield Others in Attendance: Brooks & County Chronicle R. Kiedrowski i-- 1. CALL MEETING TO ORDER The Administrator called the meeting to order at 10:01 a.m. 2. NOMINATION & ELECTION OF REEVE The Administrator opened the floor for nominations/volunteers for the position of Reeve. Councillor Vermeeren nominated Councillor Douglass. MOVED BY COUNCILLOR DANIELS that nominations cease. Councillor Douglass was declared Reeve. Oath of Office -Reeve MOTION CARRIED The Oath of Office was taken by the Reeve and commissioned by Alan Martens. Reeve Douglass assumed the chair. ~-- October 24, 2005 Organizational Meeting Page 1 3. NOMINATION & ELECTION OF DEPUTY REEVE ,,,_ The Reeve called for nominations/volunteers for the position of Deputy Reeve. Councillor Wutzke nominated Councillor Schroeder. Councillor Evans nominated Councillor Nesbitt. MOVED BY COUNCILLOR ECKERTthat nominations cease. MOTION CARRIED Result of vote -Councillor Schroeder was declared Deputy Reeve. Oath of Office - Deuuty Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Alan Martens. 4. EXCUSED FROM MEETING All members were in attendance at this meeting 5. PROCEDURES OF VOTING &APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of ,_.. Committees, as per our Procedural Bylaw, are as follows: individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and/or volunteers than there are positions available, an election will be held by secret ballot. 6. DESTROYING BALLOTS MOVED BY COUNCILLORVERMEEREN that all ballots be destroyed. MOTION CARRIED 7. MUNICIPAL COMMITTEE The Municipal Committee will consist of thefull Council. 8. MUNICIPAL COMMITTEE CHAIRMAN MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Daniels as Municipal Committee Chairman. MOTION CARRIED October 24, 2005 Organizational Meeting Page 2 __~~ 9. MUNICIPAL COMMITTEE VICE CHAIRMAN ,,` MOVED BY COUNCILLOR DANIELS that we appoint Councillor Vermeeren as Municipal Committee Vice Chairman. MOTION CARRIED 10. AGRICULTURAL SERVICE BOARD MOVED BY COUNCILLOR DANIELS that we appoint Councillors Evans, Nesbitt, Eckert, Philipsen and Eastman to the Agricultural Service Board. MOTION CARRIED 11. AGRICULTURAL SERVICE BOARD CHAIRMAN MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Eastman as the Agricultural Service Board Chairman. MOTION CARRIED 12. MUNICIPAL PLANNING COMMISSION MOVED BY COUNCILLOR ECKERT that we appoint Councillors ~^ Vermeeren, Wutzke and Schroederto the Municipal Planning Commission and that Bruce McKellar and Shelley Swenson be the members-at-large to the Municipal Planning Commission (for the second year of a three year term). MOTION CARRIED 13. MUNICIPAL PLANNING COMMISSION -SECRETARY MOVED BY COUNCILLOR DANIELS that we appoint the County Administrator as Secretary to the Municipal Planning Commission. MOTION CARRIED 14. SUBDIVISION & DEVELOPMENT APPEAL BOARD MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Daniels and Reeve Douglass to the Subdivision & Development Appeal Board and that Pete Wallace, Sandra Hajash, Elizabeth Buday and Aleta Steinbach be the members-at-large to the Subdivision & Development Appeal Board (for the second year of a three year term). MOTION CARRIED October 24, 2005 Organizational Meeting Page 3 15. SUBDIVISION & DEVELOPMENT APPEAL BOARD -SECRETARY ,,,., MOVED BY COUNCILLOR NESBITT that we appoint the Assistant Administrator, or his designate, as Secretary to the Subdivision & Development Appeal Board. MOTION CARRIED 16. AGRICULTURE PEST ACT/WEED CONTROL ACT APPEAL COMMITTEE MOVED BY COUNCILLOR EASTMAN that we appoint Elizabeth Buday, Pete Wallace, Wayne Blenders, and Bruce Niznik to the Agriculture Pest Act/Weed Control Act Appeal Committee (for the second year of a three year term). MOTION CARRIED 17. NEWELL FOUNDATION MOVED BY COUNCILLOR SCHROEDER that we appoint Councillors Evans and Wutzke to the Newell Foundation. MOTION CARRIED 18. SALARY NEGOTIATING COMMITTEE MOVED BY COUNCILLOR DANIELS that we appoint Councillors Schroeder and Vermeeren and Reeve Douglass to the Salary Negotiating Committee. MOTION CARRIED 19. ASSESSMENT REVIEW BOARD MOVED BY COUNCILLOR PHILIPSEN that we appoint Councillors Eckert, Daniels, Evans and Nesbitt and Reeve Douglass to the Assessment Review Board. MOTION CARRIED 20. AIRPORT COMMISSION MOVED BY COUNCILLOR WUTZKE that we appoint Councillor Eastman to the Brooks Airport Commission and that Bruce McKellar be our member-at-large to the Airport Commission (for the second year of a three year term). MOTION CARRIED October 24, 2005 Organizational Meeting Page 4 21. DISASTER SERVICES DIRECTOR MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Nesbitt as our Disaster Services Director. MOTION CARRIED 22. DISASTER SERVICES COMMITTEE MOVED BY COUNCILLOR ECKERT that we increase the number of committee members for the Disaster Services Committee to three (3) members of Council plus the Reeve. MOTION CARRIED MOVED BY COUNCILLOR DANIELS that we appoint Councillors Eckert, Eastman and Philipsen as the three additional members of Council and Reeve Douglass to the Disaster Services Committee. MOTION CARRIED RESOURCE PERSON TO DIASTER SERVICESCOMMITTEE MOVED BY COUNCILLOR SCHROEDER that we appoint the Special Constable as a resource person to the Disaster Services Committee. MOTION CARRIED DEPUTY DIRECTOR OF DISASTER SERVICES MOVED BY COUNCILLOR SCHROEDER that we appoint the Superintendent of Public Works as the Deputy Director of Disaster Services. MOTION CARRIED 23. MUNICIPAL LIBRARY BOARD MOVED BY COUNCILLOR DANIELS that we appoint Councillor Philipsen as our representative to the Municipal Library Board. MOTION CARRIED MOVED BY COUNCILLOR PHILIPSEN that we appoint Councillor Eckert as the alternate member to the Municipal Library Board. MOTION CARRIED October 24, 2005 Orga izational Meeting Page 5 MOVED BY COUNCILLORVERMEEREN that we appoint the following as .,,., members to the Municipal Library Board (for the second year of a three year term): Janine Anulung (Rolling Hills), Anita Chappell (Tilley), Cathy Neufeld (Duchess/Patricia), Janice Christensen (Alcoma), Elsie Strach (Div. 5 & 10), Kathy Bulger (Bassano), Donna Janzen (Rosemary), Tonya Douglass (Gem); that the Secretary-Treasurer be Joyce Aasen and that the Auditor be Elisen Stark. MOTION CARRIED 24. SHORTGRASS LIBRARY BOARD MOVED BY COUNCILLLOR DANIELS that we appoint Councillor Philipsen to the Shortgrass Library Board. MOTION CARRIED 25. FOOTHILLS LITTLE BOW ASSOCIATION DIRECTOR MOVED BY COUNCILLOR SCHROEDER that we appoint Councillor Vermeeren as the Director to the Foothills Little Bow Association MOTION CARRIED MOVED BY COUNCILLOR DANIELS that we appoint Councillor Eastman as the alternate member to the Foothills Little Bow Association. MOTION CARRIED 26. MUNICIPAL BUDGET COMMITTEE MOVED BY COUNCILLOR VERMEEREN that the full Council sit on the Municipal Budget Committee. MOTION CARRIED 27. BROOKS & DISTRICT AMBULANCE ASSOCIATION MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Eastman and Reeve Douglass to the Brooks & District Ambulance Association. MOTION CARRIED s- October 24, 2005 Organizational Meeting Page 6 28. NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Eckert as the member to the Newell Regional Solid Waste Management Authority. MOTION CARRIED MOVED BY COUNCILLOR SCHROEDER that we appoint Councillor Wutzke as the alternate member to the Newell Regional Solid Waste Management Authority. MOTION CARRIED 29. URBAN FRINGE COMMITTEE MOVED BY COUNCILLOR VERMEEREN that we combine the "Urban Fringe" and "City/Council Shared Services Committee" into one committee called "Shared Services/Urban Fringe Committee". MOTION CARRIED MOVED BY COUNCILLOR DANIELS that we not appoint an alternate member to the Shared Services/Urban Fringe Committee. MOTION CARRIED MOVED BY COUNCILLOR ECKERT that we appoint Councillors Nesbitt, Daniels and Schroeder to the Shared Services/Urban Fringe Committee. MOTION CARRIED 30. ROAD BAN COMMITTEE The Road Ban Committee will consist of the Reeve, Municipal Committee Chairman, one Councillor in addition to the Reeve and Municipal Committee Chairman and the Superintendent of Public Works as per Bylaw 1500-05. MOVED BY COUNCILLOR ECKERT that we appoint Councillor Vermeeren as the additional Councillorto sit on the Road Ban Committee. MOTION CARRIED October 24, 2005 Organizational Meeting Page 7 31. GRIEVANCE COMMITTEE MOVED BY COUNCILLOR VERMEEREN that the Grievance Committee consist of the Reeve or Deputy Reeve, Municipal Committee Chairman or designated Councillor, and the Administrator or designate, and that the Reeve or Deputy Reeve be given authority to designate a Councillor, when required. MOTION CARRIED 32. 9-i-1 COMMITTEE MOVED BY COUNCILLORVERMEEREN that we appoint Reeve Douglass to the 9-1-1 Committee. MOTION CARRIED 33. COLLEGE ADVISORY COMMITTEE MOVED BY COUNCILLOR EVANS that we appoint Councillor Nesbitt to the College Advisory Committee. MOTION CARRIED 34. RED DEER RIVER BASIN WATERSHED ALLIANCE COMMITTEE ~' MOVED BY COUNCILLOR WUTZKE that we appoint Councillor Eckert with Councillor Vermeeren as the alternate representative to the Red Deer River Basin Watershed Alliance Committee. MOTION CARRIED 35. BOW RIVER BASIN COUNCIL MOVED BY COUNCILLOR NESBITT that we appoint Councillor Vermeeren with Councillor Eckert as the alternate representative to the Bow River Basin Council. MOTION CARRIED 36. GRASSLANDS REGIONAL F.C.S.S. MOVED BY COUNCILLOR PHILIPSEN that we appoint Councillor Wutzke to the Grasslands Regional F.C.S.S. Board and that Dianne Vermeeren be our member-at-large to the Grasslands Regional F.C.S.S. Board (for the second year of a three year term). MOTION CARRIED October 24, 2005 Organizational Meeting Page 8 37. PALLISER ECONOMIC PARTNERSHIP MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Daniels to the Palliser Economic Partnership. MOTION CARRIED 38. ROUTE 36 DEVELOPMENT SAFETY ASSOCIATION MOVED BY COUNCILLOR VERMEEREN that we appoint Councillors Nesbitt and Eckert to the Route 36 Development Safety Association. MOTION CARRIED 39. ENVIRONMENTAL PROTECTION COMMITTEE MOVED BY COUNCILLOR VERMEEREN that we appoint Councillors Evans, Schroeder and Philipsen to the Environmental Protection Committee. MOTION CARRIED 40. EID/LEGION SCHOLARSHIP COMMITTEE MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Nesbitt to the EID/Legion Scholarship Committee as a volunteer. MOTION CARRIED 41. TOURISM COMMITTEE MOVED BY COUNCILLORSCHROEDERthat we appoint Councillor Philipsen to the Tourism Committee. MOTION CARRIED 42. RCMP COMMITTEE MOVED BY COUNCILLOR VERMEEREN that we appoint Councillors Nesbitt, Eastman and Eckert to the RCMP Committee. MOTION CARRIED October 24, 2005 Organizational Meeting Page 9 43. COUNCIL LUNCHES COMMITTEE MOVED BY COUNCILLOR DANIELS that we appoint Councillors Evans, Nesbitt and Wutzke to the Council Lunches Committee as a volunteer committee. MOTION CARRIED 44. CRIME STOPPERS BOARD MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Nesbitt to the Crime Stoppers Board. MOTION CARRIED 45. ECONOMIC DEVELOPMENT COMMITTEE MOVED BY COUNCILLOR PHILIPSEN that the Economic Development Committee consist of the Division 1 and 5 Councillors, and that Councillor Philipsen be appointed as anon-voting member of this committee and that we appoint the following as members-at-large to the Economic Development Committee (for the first year of a three year term): Karen Rose (Division 2), Robert Dunham (Division 3), Joe Chomistek (Division 4), Kelly Christman (Division 6), Rudy Lepp (Division 7), Tom Adams (Division 8), Fred Klassen (Division 9), and Shelley Swenson (Division 10). MOTION CARRIED 46. TRANSPORTATION COMMITTEE MOVED BY COUNCILLOR VERMEEREN that we appoint Councillors Wutzke, Schroeder and Daniels and Reeve Douglass to the Transportation Committee. MOTION CARRIED 47. REGIONAL SERVICES AD HOC COMMITTEE MOVED BY COUNCILLOR WUTZKE that we appoint Councillors Daniels, Eckert and Vermeeren to the Regional Services Ad Hoc Committee. MOTION CARRIED 48. LUSCAR AD HOC COMMITTEE MOVED BY COUNCILLOR WUTZKE that we appoint Reeve Douglass and Councillors Vermeeren and Nesbitt to the Luscar Ad Hoc Committee. MOTION CARRIED October 24, 2005 Organizational Meeting Page 10 49. 2006 AWARDS NIGHT AD HOC COMMITTEE MOVED BY COUNCILLOR DANIELS that we appoint Councillors Nesbitt, .-~ Evans, Eastman and Philipsen to the 2006 Awards Night Ad Hoc Committee, as a volunteer committee. MOTION CARRIED 50. MEDICINE HAT POLICE ACADEMY PROPOSAL COMMITTEE MOVED BY COUNCILLOR VERMEEREN that we appoint Councillor Nesbitt to the Medicine Hat Police Academy Proposal Committee. MOTION CARRIED 51. BANKING RESOLUTION MOVED BY COUNCILLOR ECKERT that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator, Assistant Administrator or Finance Officer be given the authority for the necessary signing of cheques for the various County bank accounts, and that the Administrator, Assistant Administrator or Finance Officer have signing authority for the Payroll Account. MOTION CARRIED 52. BOND The County Bond was presented to Council for review. MOVED BY COUNCILLOR NESBITT that we accept this Bond as presented. MOTION CARRIED 53. MEETING DATES -MUNICIPAL, A.S.B., COUNCIL, M.P.C., DISASTER SERVICES & WORK SESSIONS MOVED BY COUNCILLOR VERMEEREN that the regular Municipal Committee meetings be held on Monday of the first full week of each month commencing at 10:00 a.m.; the regular A.S.B. meetings be held on Tuesday of the third full week of every other month (starting January) commencing at 10:00 a.m.; the regular Council meetings be held on Thursday of the first full week of each month and the second Thursday after that commencing at 10:00 a.m.; the regular M.P.C. meetings be held the last Tuesday of each month commencing at 10:00 a.m.; the Disaster Services meetings be held quarterly at the discretion of the Committee; and that Work Sessions be held on Monday of the first full week of each month, commencing after the Municipal Committee meeting. MOTION CARRIED October 24, 2005 Organizational Meeting Page 11 ~~ MOVED BY COUNCILLOR VERMEEREN that the Municipal Committee and Workshop Session meetings be changed from January 2, 2006 to January 3, 2006. MOTION CARRIED 54. COUNCILLOR'S COMPENSATION & EXPENSES POLICY MOVED BY COUNCILLOR VERMEEREN that we accept the Councillor's Compensation and Expenses Policy as presented. MOTION CARRIED 55. ADJOURN MOVED BY COUNCILLOR NESBITT that the meeting adjourn at 12:00 p.m. MOTION CARRIED Reeve County Administrator October 24, 2005 Organizational Meeting Page 12