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HomeMy WebLinkAbout2010-10-21 Council (Organizational) Minutes COUNTY OF NEWELL NO. 4 MINUTES OF ORGANIZATIONAL MEETING OCTOBER 21, 2010 The Organizational Meeting of the County of Newell No. 4 was held in the County Office at Brooks, Alberta on Thursday, October 21, 2010 commencing at 9:04 a.m. Members Present: Councillors C. Amulung I. Schroeder A.M. Philipsen R. Andrews M. Nesbitt J. Bulger A. Eastman B. de Jong M. Douglass L. Juss Chief Administrative Officer K. Stephenson Assistant Administrator L. Johnson Administrative Secretary S.L. Simpson Press S. Stanway, Brooks Bulletin Akwe 1. CALL MEETING TO ORDER The Chief Administrative Officer called the meeting to order at 9:04 a.m. The Oath of Office was taken by each of the Council members and commissioned by Layne Johnson. 2. NOMINATION & ELECTION OF REEVE The Chief Administrative Officer opened the floor for nominations /volunteers for the position of Reeve. Councillor I. Schroeder nominated Councillor M. Douglass. The Chief Administrative Officer called two more times for nominations for Reeve. No further nominations were received. Councillor M. Douglass was declared Reeve. Oath of Office - Reeve The Oath of Office was taken by the Reeve and commissioned by Layne Johnson. Reeve M. Douglass assumed the chair. October 21, 2010 Organizational Meeting Page 1 3. NOMINATION & ELECTION OF DEPUTY REEVE The Reeve called for nominations /volunteers for the position of Deputy Reeve. Councillor B. de Jong nominated Councillor I. Schroeder. The Reeve called two more times for nominations for Reeve. No further nominations were received. Councillor I. Schroeder was declared Deputy Reeve. Oath of Office - Deputy Reeve The Oath of Office was taken by the Deputy Reeve and commissioned by Layne Johnson. 4. EXCUSED FROM MEETING All members were in attendance at this meeting. 5. PROCEDURES OF VOTING & APPOINTING COMMITTEES The procedures for voting and appointing Committees or Chairman of Committees are as follows: For all other positions, as per our Procedural Bylaw, individuals may have their names put forth for Committees, or Chairman of Committees, by either being nominated or by volunteering. If there are more nominees and /or volunteers than there are positions available, an election will be held by secret ballot. Reeve M. Douglass went over the bylaws and noted their location on the Council drive. 6. DESTROYING BALLOTS MOVED BY COUNCILLOR A. EASTMAN that all ballots be destroyed. MOTION CARRIED 7. MUNICIPAL PLANNING COMMISSION The Municipal Planning Commission will consist of the full Council. 8. SUBDIVISION & DEVELOPMENT APPEAL BOARD The Subdivision & Development Appeal Board will consist of five Members -at- Large. a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR B. DE JONG that Elizabeth Buday (Div. 2), Bruce McKellar (Div. 5), Lana Hale (Div. 6), Stewart Musgrove (Div. 8), and Harold Wutzke (Div. 10) be appointed as Members - at -Large to the Subdivision & Development Appeal Board for the FIRST year of a three year ,,m* term. MOTION CARRIED October 21, 2010 Organizational Meeting Page 2 9. AGRICULTURE PEST ACT /WEED CONTROL ACT APPEAL COMMITTEE The Agriculture Pest Act /Weed Control Act Appeal Committee will consist of four Members -at- Large a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR R. ANDREWS that Elizabeth Buday, Arthur Eckert, Bruce Niznik, and Wayne Slenders be appointed as Members -at -Large to the Agriculture Pest Act /Weed Control Act Appeal Committee for the FIRST year of a three year term. MOTION CARRIED 10. AIRPORT COMMISSION The Airport Commission will consist of one Councillor plus two Members -at- Large. a. COUNCILLOR MOVED BY COUNCILLOR M. NESBITT that we appoint Councillor B. de Jong to the Airport Commission. MOTION CARRIED b. MEMBER -AT -LARGE MOVED BY COUNCILLOR M. NESBITT that Bruce McKellar and Don Maclntyre be appointed as Members -at -Large to the Airport Commission for the FIRST year of a three year term. MOTION CARRIED 11. ASSESSMENT REVIEW BOARD The Assistant Administrator noted that Regional Assessment Review Board Members were appointed by Council Motion C -80/10 (February 25, 2010), which reads as follows: MOVED BY COUNCILLOR J. HARBINSON that we appoint Wayne Daniels, Anne Marie Philipsen, Allen Eastman, Noel Moriyama, Bevin Keith, and Ken Mandeville as members of the Regional Assessment Review Board. MOTION CARRIED The Assistant Administrator presented Council with background information on the required appointment for an additional member on the Regional Assessment Review Board. MOVED BY COUNCILLOR I. SCHROEDER that Ms. Susan Robertson be appointed as a member to the Regional Assessment Review Board. MOTION CARRIED 12. BOW RIVER BASIN COUNCIL a. COUNCILLOR (1 + 1 alternate required) Councillor A.M. Philipsen nominated Councillor R. Andrews. No further nominations were received. October 21, 2010 Organizational Meeting Page 3 MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor R. Andrews to the Bow River Basin Council. MOTION CARRIED 13. COLLEGE ADVISORY COMMITTEE a. COUNCILLOR (1 required) Councillor M. Nesbitt volunteered. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor M. Nesbitt to the College Advisory Committee. MOTION CARRIED 14. JOINT SERVICES /INTER MUNICIPAL DEVELOPMENT PLAN COMMITTEE a. COUNCILLORS (3 required + CAO) Councillor B. de Jong volunteered. Councillor L. Juss volunteered. Reeve M. Douglass volunteered. MOVED BY COUNCILLOR M. DOUGLASS that we appoint Reeve M. Douglass, Councillor B. de Jong, and Councillor L. Juss to the Joint Services /Inter Municipal Development Plan Committee. MOTION CARRIED Nemi 15. CRIME STOPPERS BOARD /RURAL CRIME WATCH a. COUNCILLOR (1 required) Councillor R. Andrews volunteered. MOVED BY COUNCILLOR M. NESBITT that we appoint Councillor R. Andrews to the Crime Stoppers Board /Rural Crime Watch. MOTION CARRIED 16. DISASTER SERVICES COMMITTEE a. COUNCILLORS (5 required) Councillor A. Eastman volunteered. Councillor J. Bulger volunteered. Reeve M. Douglass volunteered. Councillor C. Amulung volunteered. Councillor A.M. Philipsen volunteered. Reeve M. Douglass requested that the number of members on this committee should be revisited in one year. MOVED BY COUNCILLOR L. JUSS that we appoint Reeve M. Douglass, Councillor C. Amulung, Councillor A.M. Philipsen, Councillor J. Bulger, and Councillor A. Eastman to the Disaster Services ,u, Committee. MOTION CARRIED October 21, 2010 Organizational Meeting Page 4 b. DIRECTOR & DEPUTY DIRECTOR MOVED BY COUNCILLOR R. ANDREWS that we appoint Kevin Swanson as Director of Disaster Services. MOTION CARRIED MOVED BY COUNCILLOR 1. SCHROEDER that we appoint Keith Martin as Deputy Director of Disaster Services. MOTION CARRIED 17. DIVISION 5 & 10 RECREATION BOARD (Councillors from Divs. 5 & 10,1 Div. 5 Member-at-Large, 1 Div. 10 Member-at-Large, 1 Member -at -Large from either Div. 5 or Div. 10) a. MEMBERS -AT -LARGE The Assistant Administrator responded to questions from Council regarding Recreation Boards. Reeve M. Douglass requested that this item be placed on a future Council meeting agenda for further discussion. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor M. Nesbitt and Councillor L. Juss as the representatives of the County of Newell No. 4, and that Bruce Niznik, Paul Seaton, and Cathy Safronovich be appointed as Members -at -Large to the Division 5 & 10 Recreation Board for the FIRST year of a three year term. MOTION CARRIED 18. DIVISION 6 RECREATION BOARD (Councillor from Div. 6 + 4 Members -at -Large from Div. 6) a. MEMBERS -AT -LARGE MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor J. Bulger as the representative of the County of Newell No. 4, and that Kim Douglass, Scot Bell, Tracy Hall, and Doug Moss be appointed as Members -at -Large to the Division 6 Recreation Board for the FIRST year of a three year term. MOTION CARRIED 19. ECONOMIC DEVELOPMENT /TOURISM COMMITTEE a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor R. Andrews. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor R. Andrews to the Economic Development /Tourism Committee. MOTION CARRIED b. MEMBERS -AT -LARGE (1 per Division required) MOVED BY COUNCILLOR B. DE JONG that we appoint Shirley Berkeley (Div. 1), Peggy Mauch October 21, 2010 Organizational Meeting Pa 5 (Div. 3), Curtis Harbinson (Div. 5), Jim Culligan (Div. 8), and Penny Johnson (Div. 10) to the Economic Development /Tourism Committee for the FIRST year of a three year term. MOTION CARRIED , 20. ENVIRONMENTAL PROTECTION COMMITTEE a. COUNCILLORS (3 required) Council discussed combining this committee with Joint Services. This Committee will be discussed prior to the next Organizational Meeting to determine whether or not to continue. Councillor M. Nesbitt volunteered. Councillor L. Juss volunteered. Councillor A. Eastman volunteered. MOVED BY COUNCILLOR C. AMULUNG that we appoint Councillor M. Nesbitt, Councillor A. Eastman, and Councillor L. Juss to the Environmental Protection Committee. MOTION CARRIED 21. FOOTHILLS LITTLE BOW MUNICIPAL ASSOCIATION Full Council and the CAO will attend the meetings of the Foothills Little Bow Municipal Association. 22. GRASSLANDS REGIONAL F.C.S.S. Nosiofr a. COUNCILLOR (1 required) Councillor I. Schroeder nominated Councillor C. Amulung. No further nominations were received. MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor C. Amulung to the Grasslands Regional F.C.S.S. Board. MOTION CARRIED b. MEMBER -AT -LARGE (1 required) Councillor I. Schroeder nominated Harold Wutzke. No further nominations were received. MOVED BY COUNCILLOR I. SCHROEDER that Harold Wutzke be appointed as a Member -At- Large to the Grasslands Regional F.C.S.S. Board for the FIRST year of a three year term. MOTION CARRIED 23. GRIEVANCE /SALARY NEGOTIATION /CAO PERFORMANCE EVALUATION COMMITTEE The Grievance /Salary Negotiation /CAO Performance Evaluation Committee will consist of the Reeve, the Deputy Reeve, or another Councillor). ,u, C ncillor A. Eastman nominated Reeve M. Douglass, Deputy Reeve I. Schroeder, and Councillor October 21, 2010 Organizational Meeting Page 6 C. Amulung. Councillor I. Schroeder declined participation on this committee in the capacity of Deputy Reeve. MOVED BY COUNCILLOR B. DE JONG that Councillor A.M. Philipsen be appointed as the Deputy Reeve's designate on the Grievance /Salary Negotiation /CAO Performance Evaluation Committee. MOTION CARRIED MOVED BY COUNCILLOR A. EASTMAN that Reeve M. Douglass, Councillor A.M. Philipsen, and Councillor C. Amulung be appointed to the Grievance /Salary Negotiation /CAO Performance Evaluation Committee. MOTION CARRIED 24. MAYORS & REEVES ASSOCIATION Reeve M. Douglass will represent the County of Newell No. 4 at the Mayors' & Reeves' Association. 25. MUNICIPAL LIBRARY BOARD The Municipal Library Board will consist of one Councillor and 9 Members -at- Large. a. COUNCILLOR (1 required) Councillor R. Andrews nominated Councillor A.M. Philipsen. No further nominations were received. MOVED BY COUNCILLOR R. ANDREWS that we appoint Councillor A.M. Philipsen to the Municipal Library Board. MOTION CARRIED b. MEMBERS -AT -LARGE (9 required) MOVED BY COUNCILLOR I. SCHROEDER that Johnene Amulung (Div. 1), Anita Chappell (Div. 2), Shirley Charlton (Div. 3), Sandy Graham (Div. 4), Elsie Strach (Div. 5/10), Kathy Bulger (Div. 6), Donna Janzen (Div. 7), Cathy Neufeld (Div. 8), and Tonja Douglass (Div. 9) be appointed as Members -at -Large to the Municipal Library Board for the FIRST year of a three year term. MOTION CARRIED 26. NEWELL FOUNDATION a. COUNCILLORS (2 required) Councillor I. Schroeder volunteered. Councillor M. Nesbitt volunteered. Councillor M. Nesbitt withdrew. Reeve M. Douglass volunteered. MOVED BY COUNCILLOR L. JUSS that we appoint Reeve M. Douglass and Councillor I. Schroeder to the Newell Foundation. MOTION CARRIED October 21, 2010 Organizational Meeting P ge PiN)9 27. NEWELL RECYCLING ASSOCIATION /NEWELL REGIONAL SOLID WASTE MANAGEMENT AUTHORITY ter a. COUNCILLOR (1 required) Councillor A. Eastman nominated Councillor B. de Jong. No further nominations were received. MOVED BY COUNCILLOR A. EASTMAN that we appoint Councillor B. de Jong to the Newell Recycling Association /Newell Regional Solid Waste Management Authority. MOTION CARRIED 28. NEWELL REGIONAL SERVICES CORPORATION a. COUNCILLORS (2 required) Reeve M. Douglass nominated Councillor I. Schroeder. Councillor B. de Jong nominated Councillor C. Amulung. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor C. Amulung and Councillor I. Schroeder to the Newell Regional Services Corporation. MOTION CARRIED 29. OLDMAN RIVER REGIONAL SERVICES COMMISSION a. COUNCILLOR (1 required) Councillor M. Nesbitt nominated Councillor A.M. Philipsen. No further nominations were received. MOVED BY COUNCILLOR M. NESBITT that we appoint Councillor A.M. Philipsen to the Oldman River Regional Services Commission. MOTION CARRIED 30. PALLISER ECONOMIC PARTNERSHIP a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor L. Juss. No further nominations were received. MOVED BY COUNCILLOR B. DE JONG that we appoint Councillor L. Juss to the Palliser Economic Partnership. MOTION CARRIED 31. RED DEER RIVER MUNICIPAL USERS GROUP /RED DEER RIVER WATERSHED ALLIANCE COMMITTEE a. COUNCILLOR (1 required) Councillor B. de Jong nominated Councillor R. Andrews. Councillor R. Andrews declined October 21, 2010 Organizational Meeting Page 8 the nomination. Councillor A. Eastman volunteered. MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor A. Eastman to the Red Deer ' River Municipal Users Group /Red Deer River Watershed Alliance Committee. MOTION CARRIED 32. REGIONAL SERVICES PARTNERSHIP COMMITTEE a. COUNCILLORS (2 required) Reeve M. Douglass noted that the Regional Services Partnership Committee is no longer an active committee which requires appointment of members. 33. ROAD BAN COMMITTEE The Road Ban Committee will consist of the Reeve, the Superintendent of Public Works, and two other Councillors (see Bylaw 1500 -05 & amendment 1684 -09). a. COUNCILLORS (2 required) Councillor B. de Jong volunteered. Councillor B. de Jong withdrew. Councillor L. Juss volunteered. Councillor J. Bulger volunteered. No further nominations or volunteers were received. MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Reeve M. Douglass, Councillor J. Bulger, and Councillor L. Juss to the Road Ban Committee. MOTION CARRIED 34. SHORTGRASS LIBRARY BOARD The Assistant Administrator presented Council with a letter from the Shortgrass Library System requesting that Wayne Daniels be appointed as the County representative on this board to provide consistency during a period of significant turnover within the board at the Shortgrass Library System. Discussion followed regarding this request. It was noted that Councillor A.M. Philipsen has previously served on the Shortgrass Library Board. a. COUNCILLOR (1 required) Councillor C. Amulung nominated Councillor A.M. Philipsen. MOVED BY COUNCILLOR B. DE JONG that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR M. NESBITT that we appoint Councillor A.M. Philipsen to the Shortgrass Library Board. MOTION CARRIED 35. TOURISM REPRESENTATIVE a. COUNCILLOR Councillor I. Schroeder nominated Councillor A.M. Philipsen. No further nominations were received. October 21, 2010 Organizational Meeting Pa MOVED BY COUNCILLOR 1. SCHROEDER that we appoint Councillor A.M. Philipsen as the Tourism Representative for the County of Newell No. 4. MOTION CARRIED ' 36. VETERAN'S MEMORIAL HIGHWAY DEVELOPMENT SAFETY ASSOCIATION a. COUNCILLOR (1 required) Councillor C. Amulung nominated Councillor B. de Jong. Councillor B. de Jong declined. Reeve M. Douglass volunteered. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR B. DE JONG that we appoint Reeve M. Douglass to the Veteran's Memorial Highway Development Safety Association. MOTION CARRIED 37. 9 -1 -1 COMMITTEE a. COUNCILLOR (1 required) Councillor A.M. Philipsen nominated Councillor R. Andrews. MOVED BY COUNCILLOR A. EASTMAN that nominations cease. MOTION CARRIED MOVED BY COUNCILLOR A.M. PHILIPSEN that we appoint Councillor R. Andrews to the 9 -1 -1 Committee. MOTION CARRIED 38. 2010 RECOGNITION NIGHT COMMITTEE a. COUNCILLORS (Div. 10 Councillor + 3 Councillors) Reeve M. Douglass volunteered. Councillor B. de Jong volunteered. Councillor J. Bulger volunteered. The 2010 Recognition Night Committee will consist of Councillor L. Juss (Division 10), Reeve M. Douglass, Councillor J. Bulger, and Councillor B. de Jong. 39. COUNCIL LUNCHES COMMITTEE a. COUNCILLORS (3 required) Councillor M. Nesbitt volunteered. Council suggested that the Executive Assistant be responsible for ordering Council lunches with suggestions from Council. MOVED BY COUNCILLOR I. SCHROEDER that Councillor M. Nesbitt be appointed to assist the Executive Assistant in ordering Council lunches. MOTION CARRIED er 21, 2010 Organizational Meeting Page 10 40. COUNCILLOR COMPENSATION REVIEW COMMITTEE a. COUNCILLORS (3 required) Reeve M. Douglass nominated Councillor A. Eastman and Councillor A.M. Philipsen. Councillor J. Bulger volunteered. No further nominations were received. MOVED BY COUNCILLOR R. ANDREWS that we appoint Councillor A.M. Philipsen, Councillor J. Bulger, and Councillor A. Eastman to the Councillor Compensation Review Committee. MOTION CARRIED 41. BROOKS POLICING COMMITTEE Councillor R. Andrews indicated that the Brooks Policing Committee had requested representation from the County of Newell. MOVED BY COUNCILLOR I. SCHROEDER that we appoint Councillor R. Andrews as the County of Newell representative on the Brooks Policing Committee. MOTION CARRIED 42. BANKING RESOLUTION MOVED BY COUNCILLOR A. EASTMAN that we approve the Banking Resolution whereas the Reeve or Deputy Reeve and the Administrator, Assistant Administrator or Manager of Finance be given the authority for the necessary signing of cheques for the various County bank accounts. MOTION CARRIED 43. BOND The County Insurance Bond was presented to Council for review. MOVED BY COUNCILLOR I. SCHROEDER that we accept this Insurance Bond as presented. MOTION CARRIED 44. MEETING DATES - COUNCIL, M.P.C., AND DISASTER SERVICES The past schedule for Council and Municipal Planning Commission meetings was reviewed. It was noted that the regular Municipal Planning Commission meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing at 10:00 a.m., and the regular Council meetings have been held on Thursday of the first full week of each month and the third Thursday after that commencing after the M.P.C. meeting. Council confirmed their interest in continuing with this schedule. 45. COUNCILLOR'S COMPENSATION & EXPENSES POLICY .ter Councillor A. Eastman suggested that the details of the policy should be reviewed and the Assistant Administrator offered to review the policy with individuals at a later date. Council October 21, 2010 Organizational Meeting Page requested that the frequency of compensation reviews be discussed during the next Council meeting. Amo 46. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 11:30 a.m. 11 Reeve —� Co.nty ' dministrator October 21, 2010 Organizational Meeting Page 12